Business

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What are the room hire rates for business meetings and how long are quotes valid?

Room hire rates vary by space size and demand, ranging from £450-£3,150 per day for different meeting rooms. All quotes are valid for 7 days only, after which the space is automatically released if not confirmed. Commission of 10% is paid on gross rates to agents.

What capacity limits apply to different meeting room setups?

Capacity varies significantly by room and setup: Studio 1 accommodates up to 100 people in theatre style, Remix 1+2 holds up to 200 in theatre or 135 in cabaret (9 people per table), and smaller meeting rooms accommodate 10-50 people depending on configuration. The Arena can hold up to 350 in theatre style but only 162 with round tables.

What are the Day Delegate Package rates and what's included?

Day Delegate Packages cost £75-£85 per person with minimum guaranteed numbers of 90-250 people depending on the event. This includes arrival tea/coffee with treats, mid-morning and mid-afternoon refreshments, delegate lunch, room hire, pads/pens, mineral water, screen, LCD projector, flipchart, and VAT.

What additional catering options are available and at what cost?

Beyond the Day Delegate Package, options include: unlimited tea/coffee throughout the day (£17.50 per person), tea/coffee with snacks (£7 per serving), sandwich lunch (£17.50 per person), restaurant lunch (£29 per person), and various breakfast items from £3.50-£22 per serving. Classic canapés cost £16 for 4 items or £23 for 6 items per person.

What are the audio-visual equipment costs and requirements?

Basic AV (85" TV with HDMI cable, flipchart) is included in room hire. Additional equipment costs: PA system from £650-£750, microphones from £90-£100 each, and large conference live-streaming equipment from £3,300-£3,500 per day. External AV equipment is permitted but requires PAT test, RAM test, and liability insurance documentation.

What are the policies for external catering and advance notice requirements?

External catering requires at least two weeks advance notice for approval. Simple items like sandwiches may be permitted with a signed form, but full external catering needs proper licensing and insurance documentation. The venue typically requires minimum spend commitments on food and beverage ranging from £2,500-£4,000 depending on the space.

How does the booking hold and confirmation process work?

Initial quotes are held as "First Option" for 7 days, during which the space is exclusively reserved. Some bookings may be placed on "Shared Option" where multiple clients can hold the same dates, with the first to sign a contract securing the space. Bookings are automatically released if not confirmed within the specified timeframe.

What are the venue's location and accessibility features?

The Cumberland is located at Great Cumberland Place, Marble Arch, just 20 yards from Marble Arch Tube Station. The venue has 17 meeting rooms with private entrance and lift access, completely separate from the hotel's main operations. Meeting facilities include air conditioning, complimentary WiFi, and state-of-the-art accessible facilities.

What exhibition space is available and what are the setup requirements?

The Arena (23m x 18m) serves as the main exhibition space for £5,000-£6,500 room hire, accommodating up to 30 exhibition stands. Standard exhibition tables are 2m x 3m or 3m x 2m with power supply available to tables. Additional spaces like Remix 1+2 can accommodate up to 15 exhibition stands with reception layout.

Are there any restrictions on event timing or minimum booking requirements?

Events typically run during standard business hours (9am-5pm), though evening events until midnight are possible. Some rooms have minimum guaranteed delegate numbers (e.g., 90 people for Day Delegate Packages). October availability is described as "very limited" with higher costs due to demand, while other periods may offer more flexibility and reduced rates.