Business

What are the room hire rates for the Business space and what's included in the base price?

Room hire rates vary significantly by space and date, with examples ranging from £2,880 for smaller rooms like Victoria to £15,120 for larger spaces like Churchill. The base price includes venue hire package, security/porterage/cleaning during standard hours (08:00-18:00), free visitor Wi-Fi, QEII Centre furniture, manned cloakroom, dedicated registration area and desks, business centre facilities, and a QEII Delivery Team (Event Manager, AV Project Manager, QEII Taste Manager).

What are the capacity limits for different room configurations in the Business space?

The Churchill can accommodate up to 410 theatre style for approximately £15,000 ex VAT. Other rooms like Gielgud, Burton and Redgrave Combined, Albert, and Victoria are available as syndicate rooms with smaller capacities. Room combinations are possible, such as combining Windsor with Cambridge via a moveable wall for larger events.

What AV equipment is included with room hire and what are the technical specifications?

AV packages are included with room hire and vary by space. Churchill includes in situ stage, grey display suede stage set, front projection screen (16:9), standard top table for 4, black felted lectern, sound system (2 wired lectern mics, 4 wired top table mics, 3 radio handheld mics), digital MP3 recording onto CD, induction loop, standard lighting (6 lamps), WUXGA high-definition projector with lens and cold backup, 1 laptop PC with sound, radio cue light, 2 wired talk-back headsets with base station, and 2 technicians (08:00-17:30 with 30-minute break). Smaller rooms include motorised projection screens, lecterns, sound systems with various microphone configurations, and 1 technician.

What are the standard operating hours and are there restrictions on event timing?

Standard operating hours are 08:00-18:00, with security, porterage, and cleaning services included during these hours. The venue is closed during August and unavailable for bookings during this period. Events typically run during business hours, though specific timing restrictions beyond the August closure are not detailed.

How far in advance do I need to book and what is the booking confirmation process?

Bookings are offered on a '1st option basis' initially. No booking is considered confirmed until a contract has been signed by both parties and a deposit paid. All correspondence is subject to contract until binding contracts are concluded, and the venue accepts no responsibility for costs incurred before contract signing and deposit payment.

Are there any mandatory additional services or fees beyond the base room hire?

Based on the pricing examples provided, room hire appears to be the primary cost with AV packages included. Additional services like catering through QEII Taste by Leith's are available but pricing varies by event requirements. Security, porterage, and cleaning during standard hours (08:00-18:00) are included in the base hire.

What catering options are available and can external caterers be used?

The venue offers in-house catering through 'QEII Taste by Leith's' with costs included in event proposals. The Business space can accommodate some in-room catering. External catering policies are not specified in the available information, so this would need to be confirmed directly with the venue.

What happens if my preferred dates are unavailable?

If requested dates are unavailable, the venue sales team will attempt to find alternative dates or suggest alternative venues. The venue frequently experiences bookings for 'whole centre events' which can limit availability. The sales team actively works to accommodate clients with flexible dates or will recommend other suitable venues if QEII Centre cannot meet the requirements.

What accessibility features and facilities are available in the Business space?

The Business space is accessible and includes dedicated toilet facilities and direct access to goods lift. The venue provides business centre facilities and has natural daylight. Additional accessibility features beyond these basics are not detailed in the available information.

What information do I need to provide to receive an accurate quote?

To receive a quote, you need to provide the company name the booking is on behalf of, event dates, number of attendees, event format/layout requirements, catering needs, AV requirements, and budget information. The sales team requests this information to create specifically tailored proposals with room suggestions, AV equipment details, catering costs, and rate summaries.