Business

Events

What are the room hire rates for the Business space and what's included?

Room hire rates vary by specific room and date, with examples including £15,000 ex VAT for a room accommodating up to 410 theatre style, and individual rooms like Churchill at £15,120 ex VAT, Gielgud at £3,780 ex VAT, and Albert at £2,880 ex VAT. All room hire includes AV packages with projectors, screens, sound systems, microphones, technicians, and standard furniture. Security, porterage, cleaning, Wi-Fi, cloakroom, registration desks, and dedicated event management team are included at no additional cost.

What are the capacity limits for different room configurations in the Business space?

The Business space can accommodate up to 410 delegates in theatre style configuration for larger rooms. Individual rooms have varying capacities, with Churchill being the largest main conference room, and smaller syndicate rooms like Gielgud, Albert, and Victoria available for breakout sessions. The space can be configured for various layouts including theatre, cabaret, and exhibition setups depending on your event requirements.

Are there any seasonal closures or restricted booking periods?

The Centre is closed during August and unavailable for bookings during this period. Additionally, some dates may be blocked for whole centre events, which would make individual rooms unavailable. It's recommended to check availability well in advance, particularly for popular dates and peak conference seasons.

What is the booking process and what deposits are required?

All bookings are subject to contract and no booking is confirmed until a signed contract and deposit payment are received. Initial availability is offered on a first option basis, and all correspondence is strictly subject to contract until binding agreements are concluded. The venue requires company information and budget details before providing detailed quotes.

What AV equipment and technical support is included with room hire?

Each room includes comprehensive AV packages with WUXGA high-definition projectors, motorised screens, sound systems with multiple microphones (lectern, handheld, and radio), induction loops, laptop PCs, and dedicated technicians during standard hours (08:00-17:30 with breaks). Main conference rooms include additional equipment like recording capabilities, cue lights, and talk-back headsets.

What are the standard operating hours and setup access times?

Standard operating hours are 08:00-18:00, with security, porterage, and cleaning services included during these times. Events typically run during business hours, though specific access times for setup and breakdown can be arranged. Extended hours or weekend access may incur additional charges.

Can external catering and suppliers be used, or is it mandatory to use in-house services?

The venue has QEII Taste by Leith's as their in-house catering provider, which is included in event proposals. While the venue mentions catering costs in their standard packages, the policy on external suppliers is not explicitly stated. It's advisable to discuss supplier requirements during the booking process as approval processes may apply.

What additional spaces are available for networking, catering, and registration?

The Business space includes dedicated registration areas with desks, separate catering spaces like Pickwick for lunch service, and business centre facilities. The venue provides manned cloakroom services and can accommodate networking areas separate from main conference rooms. Multiple rooms can be combined for larger events requiring both plenary and breakout spaces.

Are there any restrictions on event types or activities in the Business space?

The Business space is designed for professional events including conferences, meetings, presentations, and corporate functions. The venue is suitable for events requiring professional AV setups, formal dining, and business networking. Specific restrictions on activities, decorations, or equipment are not detailed in available information and should be confirmed during booking discussions.

What discounts or package deals are available for bookings?

The venue offers discounts on room hire rates, with examples showing 10% discounts applied to standard rates. Package deals may be available combining room hire, AV equipment, catering, and support services. Pricing varies based on dates, room selection, and event requirements, with all rates quoted excluding VAT.