The Trafalgar at The Clermont Charing Cross

Room hire rates vary by space and event type, with examples including £2,500 inc VAT for the Regency Suite and £5,000 inc VAT for the Ballroom Suite. Minimum spend requirements apply for drinks, such as £500-600 inc VAT for cocktail receptions. Specific pricing for the Film and Photo space would need to be confirmed based on your requirements and dates.

Standard room hire typically includes pads, pens, mineral water and sweets, dedicated event planner, Wi-Fi, and basic AV equipment like LCD screen and projector. The Film and Photo space features natural daylight, air conditioning and heating, and disabled access, making it ideal for shoots requiring natural lighting.

Spaces are typically held on 1st option for 1 week, with automatic release if not confirmed by the deadline (usually by 5pm on the specified date). Final event details must be submitted by noon on the Friday before your event, and any modifications after this deadline are subject to availability.

Cancellation charges are: 30% between 52-12 weeks prior, 50% between 12-8 weeks prior, 80% between 8-4 weeks prior, and 100% within 4 weeks of the event. Payment terms and deposit requirements would be outlined in your specific contract.

Yes, you can bring your own AV suppliers and equipment at no extra cost. External suppliers must provide PAT Test forms, Public Liability forms, and RAMS (Risk Assessment Method Statement) forms. The venue can also connect you with their designated AV supplier for equipment quotes including delivery, setup, and technician services.

Additional services include printing at £0.75 per page for double-sided colour A4, name tag printing on place cards, PA system with wireless microphones at £250 inc VAT (Ballroom only), and lectern hire at £60 inc VAT. Tea and coffee service ranges from £5-15 per person depending on the package.

Setup requirements and access times vary by event. The venue requires advance notice of delivery dates, times, and contact person details for any equipment or materials being brought to the venue. Extended access periods for complex setups would need to be arranged and may incur additional charges.

Catering options include unlimited tea and coffee at £15 per person per day, working lunch at £25 per person served in the meeting room, and various refreshment packages from £5-7 per person per serving. The venue can provide free-flow coffee machines in rooms instead of flasks for longer sessions.

The venue allows decoration and product placement, as mentioned in enquiries about bringing in greenery and product displays. However, specific restrictions on modifications, wall fixtures, or structural changes would need to be confirmed with the events team based on your production requirements.

For events requiring overnight setup or equipment storage, security arrangements may be necessary. The venue has mentioned security requirements in some contexts, but specific overnight security costs and arrangements would need to be discussed based on the value and nature of equipment being stored.