Business

Events

Screenings

What are the capacity limits and seating arrangements for the Business space?

The Member's Room accommodates up to 28 guests in boardroom style seating. The Auditorium provides theatre-style seating for larger conferences, with the adjacent Atrium serving as a breakout space for networking and catering. Exact capacity figures for the Auditorium are not specified in available information.

What AV equipment is included and what are the additional costs?

Standard AV package includes lectern & microphone, 2 branding screens, LCD projector & screen, push-to-talk microphones at each seat, fixed panel for up to 5 with microphones, relay screens, and PA system. An AV technician is mandatory at £500 + VAT, with video conferencing and live streaming package included at no additional cost.

What are the room hire rates and minimum spend requirements?

Room hire varies by space and event type, with rates ranging from £1,650 for smaller rooms to £2,950 for the Auditorium & Atrium combination. The venue offers reduced rates for certain bookings, and some quotes show VAT-exempt pricing for room hire only.

What catering packages are available and what are the minimum numbers?

Day Delegate Rate (DDR) packages start from £100 + VAT per person with minimum 80 guests, or £112 + VAT with minimum 65 guests. Drinks reception packages cost £22.50-£27 + VAT per person with 80-person minimums. Individual catering items include arrival coffee/pastries (£6.90 + VAT), finger buffet lunch (£32.75-£54 + VAT), and fork buffet options.

What are the booking hold periods and contract requirements?

The venue offers provisional holds on dates pending client confirmation. Contract requirements include full company name, billing address, contract signatory details, and proof of public liability insurance as a mandatory condition for hosting events. Contracts are issued via DocuSign once all information is provided.

What are the access times and setup restrictions?

Host access is typically provided 1 hour before guest arrival (e.g., 17:00 for 18:00 events). For events requiring extensive setup, additional time can be arranged. The venue can accommodate flexible timing requests, with some events running from 12:00-17:00 or evening slots from 18:00-23:00.

Are there budget thresholds below which the venue cannot accommodate events?

The venue has indicated they cannot propose options for certain budget levels, specifically declining events with £60 per person budgets. This suggests minimum spend thresholds exist, though exact figures vary by event type and requirements.

What spaces can be combined and what are the layout options?

The Member's Room can be combined with the adjacent Business Centre Lounge for panel events with pre/post networking. The Auditorium pairs with the Atrium for larger conferences. Theatre style, cabaret style (round tables), and boardroom setups are available depending on the space and guest numbers.

What additional services are included in the DDR package?

The Day Delegate Rate includes exclusive room hire, arrival refreshments, mid-morning snacks, finger buffet lunch, afternoon tea/coffee, unlimited mineral water, standard AV package, live streaming capability, WiFi access, delegate stationery, and cloakroom facilities. Pricing varies from £100-£129 + VAT per person depending on numbers and specific requirements.

How does the venue handle date availability and booking priority?

The venue operates on a tiered availability system with '1st option' (confirmed available) and '2nd option' (provisional/pending) status. Larger spaces may be unavailable on certain dates, and the venue will suggest alternative dates if preferred options are not available.