Business

Dining

Events

What are the room hire costs and minimum spend requirements for the Member's Room?

Room hire pricing varies by event type and timing, with some quotes showing reduced rates from standard pricing. The venue requires minimum numbers for certain packages - for example, drinks reception packages require a minimum of 80 guests. Specific pricing is provided through individual proposals based on your event requirements and date.

What capacity limits apply for different event setups in the Member's Room?

The Member's Room accommodates up to 28 guests in boardroom style seating. For drinks receptions and standing events, the space can handle larger numbers, with the venue's drinks packages requiring minimum numbers of 80 guests. The space layout encourages flowing conversations and mingling for cocktail-style events.

What AV equipment is included and what are the additional costs?

The room includes standard AV equipment such as 1 handheld microphone, 2 lapel microphones, 3 neck table microphones, and audio cable. An AV technician is mandatory at £500 plus VAT, with video conferencing and live streaming packages included at no additional cost. All AV equipment installed in the room is included in the hire if required.

What are the available time slots and access arrangements?

Events typically run during business hours, with some evening availability until 23:00. Host access is usually provided 1 hour before guest arrival time. The venue offers flexibility on timing, with some events running from afternoon through evening (such as 6pm-9pm or 6pm-10pm slots).

What catering packages are available and what are the minimum requirements?

The venue offers various catering options including drinks reception packages (unlimited house wines, bottled beers, and soft drinks), bowl food (4 bowls per person), and canapés. Two-hour drinks reception packages with 6 canapés per person are available. Some packages require minimum numbers of 80 guests, and catering can be served for 30 minutes on arrival followed by 90 minutes with food.

What booking process and payment requirements apply?

The venue provides proposals through Qwilr links with detailed breakdowns of costs and inclusions. To proceed with booking, you need to provide full company name, billing address, contract signatory details, and proof of public liability insurance. Contracts are issued via DocuSign, followed by invoice and introduction to the operations team once signed contracts are received.

Are there restrictions on event types or external suppliers?

The venue appears to accommodate various event types including roundtable discussions, drinks receptions, panel events, and private dining. Public liability insurance is mandatory as a condition for hosting events. The venue has preferred suppliers and provides current menus for reference, though specific vendor restrictions are not detailed in available information.

What additional services and facilities are included?

The Member's Room features large windows with natural light, original architectural features including antique books and an Italianate bridge design. The space includes cloakroom facilities, event management, and the venue provides table centrepieces and standard table linen for dining events. The layout is particularly well-suited for flowing conversations and mingling.

How does the booking option system work?

The venue operates on a tiered booking system with '1st option' and '2nd option' availability. Dates can be provisionally held while you make your decision. If a date becomes unavailable, the venue will help find alternative options or suggest alternative venues through their platform.

What happens if my budget doesn't meet venue requirements?

The venue has specific budget thresholds and will decline proposals that fall below their minimum requirements. For example, one inquiry with a £60 per person budget was declined as it didn't meet their pricing structure. It's important to discuss budget expectations early in the inquiry process to ensure alignment.