Frequently Asked Questions
What are the room hire costs for the main business spaces?
Fine Rooms 1 & 2 combined cost £2,300 + VAT for a full day (09:00-17:00). The Hutchison Room costs £750 + VAT per day and accommodates up to 20 guests boardroom style. The Library & Studio combination costs £994 + VAT for a half day (09:00-13:00). All prices exclude waiting staff which are charged separately.
What is included in the Day Delegate Rate (DDR) package and what does it cost?
The DDR package costs £75 + VAT per person with a minimum of 25 guests (some quotes show minimum of 40 guests). It includes full-day room hire, pastries and fruit on arrival, 3 servings of tea/coffee/biscuits throughout the day, bottled mineral water, hot or cold fork buffet lunch, dedicated waiting staff, AC, and WiFi. The package runs from 09:00-17:00.
What are the capacity limits for different room layouts?
Fine Rooms 1 & 2 combined accommodate up to 170 guests reception style, 80 guests banquet style, or 100 guests theatre style. The Hutchison Room holds up to 20 guests boardroom style. The Library can accommodate up to 26 guests on one large table, 34 guests cabaret style, or 50 guests theatre style.
What AV equipment is available and what are the costs?
Conference projector costs £250 + VAT, PA system £300 + VAT, plasma TV £150 + VAT, and microphones £85 + VAT each. An AV technician costs £85 + VAT per hour with a 4-hour minimum and is recommended when using more than 3 handheld microphones or any lapel microphones.
What are the catering minimums and options for business events?
Hot or cold fork buffet has a minimum of 15 guests, while sandwich lunch has a minimum of 10 guests. All drinks are charged on consumption with no minimum spend. The venue offers in-house catering with menus provided, and external caterers can be used with a dry hire fee of £600 + VAT plus access to the ground floor kitchen.
Is the venue wheelchair accessible and what facilities are available?
Yes, the building is fully accessible with a lift to access bathrooms on lower levels. For building entry/exit, a ramp is placed outside for wheelchair users and will be set up before arrival and when guests leave. The Hutchison Room is specifically confirmed as wheelchair accessible.
What are the additional costs for evening events and extended hours?
Evening room hire for Fine Rooms 1 & 2 costs £2,138 + VAT including waiting staff. A late license can be acquired until midnight for an additional £500 + VAT per hour from 10pm. Corkage fees apply for external alcohol: £12 + VAT per wine bottle, £15 + VAT per champagne bottle, and £1 + VAT per beer bottle.
What are the setup and breakdown arrangements for multi-day events?
Setup and breakdown days are charged separately at standard room hire rates. Overnight hold throughout the event duration costs extra (one quote shows £4,380 for a 5-day hold). The venue allows access from early morning for setup, with events typically running 09:00-17:00 for conferences.
Are there any restrictions on guest numbers or event types?
The venue cannot accommodate large events over 240 guests for weddings or similar large gatherings. Business events are well-suited to the space, with DDR packages requiring minimum guest numbers of 25-40 depending on the package. Fashion shows and corporate events are regularly hosted.
What is the booking and payment process?
Quotes can be placed on hold while decisions are made. Payment must be completed before the event date - invoices become overdue if not paid by the event. The venue offers site visits and virtual tours, with detailed quotations provided based on specific requirements including guest numbers, timing, and catering needs.
Event Types
Great for: Grade II* listed Georgian townhouse offering intimate business spaces with natural daylight just minutes from Oxford Circus station.
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