Frequently Asked Questions
What are the room hire costs for the main business spaces?
Fine Rooms 1 & 2 combined cost £2,300 + VAT for 09:00-17:00 hire. The Hutchison Room costs £750 + VAT per day (accommodates up to 20 boardroom style). The Gallery costs £580 + VAT per day. Library & Studio combination costs £994 + VAT for a 4-hour hire (09:00-13:00).
What are the capacity limits for different room configurations?
Fine Rooms 1 & 2 accommodate up to 170 guests reception style, 100 theatre style, or 80 banquet/round tables. The Hutchison Room holds 20 boardroom style. The Library accommodates 26 on one large table, 34 cabaret style, or 50 theatre style. The Gallery is 18m x 5.5m with flexible capacity.
What does the Day Delegate Rate (DDR) package include and what does it cost?
The DDR package costs £75 + VAT per person with a minimum of 25 guests (some quotes show 40 minimum). It includes full-day room hire, pastries and fruit on arrival, 3 servings of tea/coffee/biscuits, bottled water, hot or cold fork buffet lunch, dedicated waiting staff, AC, and WiFi.
What are the additional costs for AV equipment?
Conference projector costs £250 + VAT, PA system £300 + VAT, plasma TV £150 + VAT, and microphones £85 + VAT each. AV technician costs £85 + VAT per hour with a 4-hour minimum and is recommended for more than 3 microphones or lapel mics.
How does catering pricing work and what are the minimums?
Drinks are charged on consumption with no minimum spend. Hot or cold fork buffet has a minimum of 15 guests, while sandwich lunch has a minimum of 10 guests. 3-course festive meals cost approximately £50 + VAT per person. All catering prices exclude waiting staff unless specified.
What are the costs for evening events and extended hours?
Evening room hire for Fine Rooms 1 & 2 costs £2,138-£3,492 + VAT including waiting staff (varies by duration). Late license until midnight costs £500 + VAT per hour from 10pm. Weekend dry hire for Fine Rooms 1 & 2 costs £3,000 + VAT plus £600 + VAT dry hire fee.
What additional fees apply for external suppliers and special requirements?
Dry hire fee is £600 + VAT for using external caterers, including ground floor kitchen access. Gallery installations require a mandatory technician at £600 + VAT for hanging/installation. Corkage charges are £12 + VAT per wine bottle, £15 + VAT per champagne bottle, and £1 + VAT per beer bottle.
Is the venue wheelchair accessible and what accessibility features are available?
The building is fully accessible with a lift to bathrooms and a ramp placed outside for wheelchair users during arrival and departure. The Hutchison Room is specifically confirmed as wheelchair accessible, and wheelchair users cannot use stairlifts.
What are the setup and breakdown arrangements for multi-day events?
Setup and breakdown days cost £850 + VAT each for Library & Studio. Overnight holds during events cost £4,380 + VAT for the full duration. Multi-day room hire is charged per day (e.g., Hutchison Room £1,500 + VAT for 2 days).
What equipment and furniture is included versus additional charges?
Standard room hire includes basic furniture appropriate to the space. For dry hire events, chairs cost £3.50 + VAT each and tables £12 + VAT each. Waiting staff and additional tableware are not included in basic room hire quotations unless specifically stated.
Event Types
Great for: Grade II* listed Georgian Town House offering elegant period features just minutes from Oxford Circus station.
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