Dining

Events

Weddings

What are the room hire costs and minimum spend requirements for wedding receptions?

The Crystal Room has a room hire fee of £2,000 with a minimum Food & Beverage spend of £13,500 inclusive of VAT. The Private Dining Room costs £1,000 room hire with a £4,000 minimum Food & Beverage spend including VAT, both exclusive of 10% service charge on Food & Beverage.

What is the maximum capacity for wedding ceremonies and receptions in different room configurations?

The Crystal Room can accommodate up to 180 guests for weddings, dancing and dinner. The Private Dining Room is suitable for smaller intimate celebrations of up to 40 guests. The Crystal Ballroom has a capacity of 230 guests in theatre setup.

What audio-visual equipment is included for wedding ceremonies and speeches?

The Crystal Room includes 2 x 4-meter compact screens, 2 x NEC 7500 lumen projectors, 5700w sound system with Bose speakers, HDMI connections, VGA, and high-speed Wi-Fi. Additional AV packages are available - screening packages cost £2,200 inclusive of VAT and Q&A packages cost £650 inclusive of VAT.

Are there mandatory security requirements and additional costs for wedding events?

Security is mandatory for all events over 50 guests at £30 per hour with a minimum 6-hour requirement. For 50-100 guests, 1 security officer is required. This adds £180 minimum to your total costs.

What catering packages are available and can menus be customized for dietary requirements?

The venue offers Christmas packages at £145 per person inclusive of VAT (minimum 100 guests) including prosecco, three-course dinner, wine, and decorations. Day Delegate Rates start at £120 per person. The venue can accommodate halal catering requirements and alcohol-free events for religious ceremonies.

How far in advance must bookings be confirmed and what are the payment terms?

Initial quotes are offered as 'joint options' meaning spaces are offered to multiple clients on a first-come-first-serve basis. Rates are valid for 5 working days only, after which the hotel reserves the right to re-quote. Provisional holds can be placed to secure dates.

What are the setup and access times available for wedding preparations?

Access times vary by event requirements. Some quotes show access from 18:30 onwards for evening events. For events requiring significant setup, early access from midday can be arranged. The venue can accommodate events running from morning until midnight.

Are there restrictions on decorations, entertainment, or external suppliers for weddings?

The Crystal Room comes with black linen and centrepiece decorations included in Christmas packages. The venue has recently redesigned many spaces including the Crystal Ballroom. External vendor approval processes may apply, though specific restrictions are not detailed in available information.

What additional spaces are available for wedding ceremonies, cocktail receptions, or guest accommodation?

The venue offers 15 elegantly designed meeting rooms, The May Fair Theatre (seats over 200), Private Suites (£2,000 room hire each), and The May Fair Atrium for catering. The hotel also provides guest accommodation with some of the largest bedrooms in London including an iconic collection of suites.

What is included in the minimum Food & Beverage spend and can it be customized?

The minimum Food & Beverage spend gives flexibility to build a tailor-made package but is not necessarily the final cost - actual spend could be higher depending on expectations. The minimum spend per head can start at £78 per person and increase based on consumption and number of courses selected.