Business

Events

Weddings

What is the hire cost for the Tuke Common Room and what payment structure is required?

The venue requires a 10% deposit invoice followed by an 80% payment invoice, with final payment due before the event. Payment is processed through Flywire online payment system, though BACS transfers can be arranged if needed with bank details provided upon request.

What is the capacity and room configuration for the Tuke Common Room?

The Tuke Common Room seats up to 80 people and comprises 3 areas: a main room, a catering area, and a registration/breakout area. For dinner events, it can accommodate cabaret style seating with 4 tables of 8 and 1 table of 10 in the middle section, plus a boardroom setup for 5 in the first section.

What AV equipment and Wi-Fi access is included with the room hire?

The room includes state-of-the-art AV facilities with projector and laptop connection (laptop provided), lectern, and roving microphone. Wi-Fi access uses username 'Conf00048' and password 'bell-wear-yard-3' for presenters, while guests can connect to 'RUL' network and select 'Visitor'.

What are the booking deadlines and submission requirements?

All event details must be finalized and submitted one week before the event date. This includes program timings, catering choices, dietary requirements, delegate lists, and any signage requests - with no changes accepted within 48 hours of the event.

Can external caterers be used or is in-house catering mandatory?

External caterers are not permitted - all catering must be provided by Regent's Events in-house catering team. The venue offers various catering packages including Day Delegate Packages and fine dining options with 3-course meals.

What security and access arrangements are required for events?

Security access must be arranged in advance, with specific times communicated to the security team (e.g., access from 8:00am on event day). The venue coordinates with their Senior Security Officer to ensure proper building access for your event setup and duration.

How are dietary requirements and menu selections handled?

All dietary requirements must be provided with specific guest names well in advance of the submission deadline. For 3-course dinners, you select one starter, one main course, and one dessert for all guests, with special dietary requirements catered for individually based on your provided list.

What is included in the Day Delegate Package option?

The Tuke Common Room is available on Day Delegate Package, though specific inclusions and pricing details would need to be confirmed directly with the events team. This package is designed for corporate meetings, workshops, and training sessions.

What are the typical event hours and any time restrictions?

Events typically run from 8:00am-6:00pm for corporate functions. AV technical support can be arranged for specific hours (e.g., 8:00-18:00) when required, and catering service times are coordinated based on your event schedule.

What coordination is required with external AV suppliers?

For enhanced AV requirements beyond standard equipment, the venue coordinates with EMS (external AV supplier) and will connect you directly with their technicians. You'll communicate your specific AV needs directly with suppliers like Clive Pitcher and Fraser Powel from EMS.