Business

Events

What are the capacity limits for different event setups in the Business space?

The Business space can accommodate up to 40 people for presentations, 60 for receptions, and 30 for dinner. The space features large windows providing natural light and displays contemporary artwork, making it suitable for meetings, workshops, product launches, and networking events.

What AV equipment is included and what are the additional costs?

The Business space includes a multimedia projector, fixed front projection screen, and PA system as standard. Wi-Fi and additional AV equipment are available upon request, though specific costs for enhanced AV setups are not specified in the available information.

Can I bring external caterers for my event?

External caterers are not permitted at Regent's Events. All catering must be provided through their in-house catering services, with various menu options available including fine dining, casual options, and dietary requirement accommodations.

What is the payment structure and when are deposits due?

Payment is structured with a 10% deposit and an 80% payment, with the remaining balance due before the event. Payments are processed through Flywire, though BACS transfers can be arranged if needed with bank details provided upon request.

How far in advance must final event details be submitted?

All final event details including dietary requirements, delegate lists, program timings, and catering choices must be submitted one week before your event date. There is a 48-hour policy for any final updates after the initial submission deadline.

What Wi-Fi access is provided for events?

The venue provides Wi-Fi access with specific credentials for the space. Guests can connect to the 'RUL' network and select 'Visitor' for general access, while presenters receive dedicated login credentials for connecting laptops to the projection system.

Are there restrictions on event timing and setup requirements?

Events typically run during standard business hours, with security access arranged as needed. Setup and breakdown times must be coordinated in advance, and the venue requires advance notice for any special access requirements or extended hours.

What catering options are available and how does menu selection work?

The venue offers various catering packages including DDR (day delegate rates), fine dining options, and casual refreshments. For formal dinners, you select one starter, one main course, and one dessert for all guests, with all pre-booked dietary requirements accommodated at no additional charge.

What is included in the room hire and are there additional mandatory costs?

Room hire includes the space, basic furniture, standard AV equipment (projector, screen, PA system), and Wi-Fi access. Additional costs may apply for enhanced AV setups, extended hours, security access outside standard times, and all catering requirements.

How does the booking confirmation process work?

The booking process involves initial availability confirmation, followed by detailed event planning meetings where all requirements are finalized. A comprehensive event sheet is created and reviewed before final submission, with regular communication maintained throughout the planning process.