Business

What are the room hire costs and minimum catering requirements for business meetings?

Room hire varies by space: Tudor Hart room costs £660+VAT with a minimum catering spend of £250+VAT for lunch, Anderson room pricing is available on request, and the Bevan Suite costs £1,650+VAT for half-day hire. Tea, coffee and biscuits cost £4.95+VAT per person. All prices exclude VAT and minimum numbers may apply depending on the room selected.

What capacity limits apply to different meeting rooms and layouts?

Tudor Hart room accommodates up to 14 people boardroom style, Anderson room holds maximum 22 boardroom style, and Bevan Suite accommodates 150 theatre style or 77 cabaret. The venue can accommodate events from 20 to 300 people across various spaces. Room capacity determines which spaces are available for your group size.

What AV equipment and technical support is included with room hire?

Standard room hire includes data projector, screen, flipchart and pens, PA system with microphones, and technical support for setup. The Great Hall offers extensive AV including high-powered projector, multiple microphones, staging, lighting, and full-day technical support. Events requiring heavy AV or more than 4 lapel mics may require a second technician at £450+VAT per day.

Are external caterers permitted for corporate events?

No, external caterers are not permitted due to exclusive contracts with in-house caterers. All catering must be provided by BMA House's catering team. The venue has minimum catering spends that vary by event size and room, such as £3,500+VAT minimum spend mentioned for larger events.

What are the Day Delegate Rate packages and what do they include?

Day Delegate Rates start from £90-£95+VAT per person and include meeting room hire (9am-5pm), separate catering room, arrival refreshments, mid-morning break, 2-course hot fork buffet lunch, afternoon refreshments, AV support, and event planner throughout. Minimum numbers typically apply (ranging from 65-120 depending on package) and maximum capacities vary by room selection.

How far in advance must bookings be confirmed and what are the hold periods?

Enquiries have expiration dates in their system - examples show enquiries expiring after specific dates like "25th June" or "25th July" if not confirmed by then. The venue experiences high demand and enquiries must be confirmed within their specified timeframes or the provisional hold will be released. Response times are currently 1-2 days due to high enquiry volume.

What accessibility features are available for corporate events?

The venue is fully accessible, though the 3rd floor requires use of a wheelchair lift once on the floor to access rooms like the Bevan Suite. The wheelchair lift has weight limits that may be unsuitable for some electric wheelchairs, so details of wheelchair users must be provided in advance. Ground floor spaces like Tudor Hart and Anderson rooms offer easier access.

What are the typical event timings and access arrangements?

Standard meeting room hire runs 9am-5pm with 8am access available for setup. Evening events typically run until 11pm, though some spaces like the Garden close at 10pm. Events can accommodate various timings from half-day meetings to full-day conferences. Access times for supplier setup can be arranged earlier than standard hire periods.

What floor levels are meeting rooms located on and how does this affect planning?

Meeting rooms are spread across multiple floors: ground floor (Tudor Hart, Anderson, Snow Room, Paget Room), 1st floor (Great Hall), and 3rd floor (Bevan Suite, Harvey Room). Third floor spaces require wheelchair lift access and may have weight restrictions. Floor location affects accessibility planning and guest flow between spaces.

What hybrid and recording capabilities are available for corporate events?

The venue offers hybrid event packages starting from £1,700+VAT and filming packages from £900+VAT, with costs depending on complexity and requirements. They have ongoing investment in hybrid equipment and position themselves as a leading London hybrid venue. Specific technical requirements should be discussed with their AV team during planning.