Business

What are the room hire costs and capacity limits for business meetings and conferences?

Room hire varies by space: Tudor Hart room (14 boardroom capacity) costs £660+VAT, Anderson room (22 boardroom capacity) is included in Courtyard Suite pricing, Bevan Suite (150 theatre/77 cabaret) costs £1,650+VAT for half-day hire, and Great Hall (294 theatre/160 cabaret) starts from £5,520+VAT. Day Delegate Rates start from £90-95+VAT per person with minimum numbers typically 70-120 depending on the room.

What catering minimums and costs apply to business events?

Minimum catering spends vary by event type: £250+VAT minimum for lunch in smaller rooms like Tudor Hart, £3,500+VAT minimum spend for larger events, and Day Delegate packages include arrival refreshments, mid-morning breaks, 2-course lunch, afternoon refreshments, and filtered water throughout the day. External caterers are not permitted due to exclusive catering contracts.

What AV equipment and technical support is included with room hire?

Standard room hire includes data projector, screen, flipchart, PA system with up to 3 microphones, and technical support for setup. The Great Hall offers extensive AV including high-powered Barco projector, 24-channel mixing desk, up to 9 microphones, LCD monitors, staging, lighting, and full-day technical support. Events requiring heavy AV or more than 4 lapel mics need a second technician at £450+VAT per day.

How long can enquiries be held before they expire in the system?

Enquiries are typically held for a limited time before expiring from the venue's booking system. Clients are usually given specific deadlines (such as "please let me know if you are interested in booking by the 25th June, after this time your enquiry will expire") to confirm their booking or the space will be released for other potential bookings.

What are the response times for enquiries and booking confirmations?

The venue aims to respond to enquiries within 1-2 days, though they note experiencing high volumes of enquiries which may affect response times. They send automatic acknowledgment emails upon receiving enquiries and venue managers follow up with detailed proposals once they have sufficient event details from clients.

Are there accessibility considerations for the meeting spaces?

The 3rd floor spaces (Bevan Suite, Harvey Room) are wheelchair accessible but require use of a wheelchair lift once on the floor to access the rooms. The wheelchair lift has weight limitations that may be unsuitable for electric wheelchairs, so details of any wheelchair users must be provided in advance for proper accommodation planning.

What information is required to receive a detailed proposal?

To prepare accurate proposals, the venue requires: preferred dates, number of attendees, event timings, seating style preferences (theatre, cabaret, boardroom), catering requirements, AV needs, and event layout preferences. Without these details, venue managers will request additional information before providing comprehensive quotes and availability confirmation.

What hybrid and recording capabilities are available for business events?

BMA House offers hybrid event packages starting from £1,700+VAT depending on requirements and complexity. Filming packages start from £900+VAT and the venue has invested in hybrid equipment to support virtual attendees. The Great Hall includes comfort monitors, seamless switching capabilities, and full technical support for hybrid events.

Can events run outside standard business hours and what are the time restrictions?

Events can run beyond standard hours with some restrictions. Garden spaces close at 22:00 but indoor spaces can continue until 23:00. Some spaces like the Garden and Garden Room can only be booked from 6:30pm-11pm for certain event sizes. Full-day events typically run 9am-5pm with 8am access available for setup.

What discounts are available for charities and repeat bookings?

Registered charities may receive discounted rates - Day Delegate packages can be reduced from £95+VAT to £90+VAT per person for charitable organizations. The venue also offers percentage discounts on room hire for certain events, with some quotes showing 20% reductions on standard room hire rates for qualifying bookings.