Business

What are the room hire rates and capacity limits for different meeting setups?

Medium rooms cost £365 + VAT per day and can accommodate up to 25 people in theatre style, 20 in classroom style, 18 in boardroom style, or 14 in courtroom style. Large rooms cost £655 + VAT per day for up to 40 people, while Premium Medium rooms are £465 + VAT per day. All rooms include WiFi and basic setup.

What are the exact costs for catering and refreshment packages?

Unlimited tea, coffee and snacks cost £10.95 per person + VAT. Assorted pastries are £7.95 per person + VAT, sandwich lunch is £13.95 per person + VAT, and hot buffet lunch is £25.95 per person + VAT. Breakfast pastries with fruits and juice cost £10.95 per person + VAT.

What are the minimum order requirements for hot buffet lunch?

Hot buffet lunch requires a minimum order of 10 people at £25.95 per person + VAT, even if your group is smaller. If you have fewer than 10 people, you can opt for a fork buffet lunch (cold menu) at the same price with no minimum order requirement.

What additional costs apply for breakout rooms and AV equipment?

Breakout rooms cost £300 + VAT for all-day access and provide private space for calls or additional meetings. Presentation screens cost £50 + VAT, while the comprehensive in-house video conferencing package (including HD camera, laptop, speakers, tabletop mics, and all-day tech support for Zoom or Teams) costs £250 + VAT.

How does the booking and payment process work?

Complete the booking form to confirm your reservation, then the venue issues invoices and processes payment via phone call. Bank transfer payments can take up to 60 days to process, while phone payments are processed immediately. Payment cannot be processed on Wednesdays or Fridays.

What are the catering timing and setup options?

Pastries and coffee can be laid out before your arrival, with tea/coffee and snacks served at mid-morning and mid-afternoon as requested. Hot buffet lunch requires hiring a breakout room (£300 + VAT) where the food will be served, and this room remains available to your group all day.

Can I access the private courtyard area and what does it cost?

The courtyard area is available as a private space only when you book a breakout room (£300 + VAT) in addition to your main room hire. This provides exclusive access to the outdoor area for your group, but availability depends on the specific date of your event.

What kitchen facilities are available for outside food?

The venue has a kitchenette with a microwave but no oven for warming food. While the venue provides comprehensive catering packages, you can bring outside food if needed, though heating options are limited to microwave use only.

What supplier setup is required for corporate payment systems?

For corporate bookings requiring supplier registration, you'll need to provide: full legal name (12 Bloomsbury Square Limited), address (12 Bloomsbury Square, London, WC1A 2LP), registration number (07057143), and primary contact details. The venue will complete additional supplier forms as required by your payment system.

What equipment can be provided for presentations and video conferencing?

All rooms include a 75" Touch Interactive Presentation Screen, transcription services, video conferencing capabilities, and WiFi. Additional equipment like flipcharts can be requested, and the comprehensive video conferencing package includes HD camera, laptop, speakers, and tabletop microphones with full-day technical support.