Business

What are the room hire rates for different sized spaces?

Medium rooms cost £365 + VAT per day, Premium Medium rooms are £465 + VAT per day, and Large rooms are £655 + VAT per day. All rooms include basic facilities and can accommodate various seating arrangements including boardroom, cabaret, and theatre style setups.

What are the mandatory catering minimums and pricing?

Hot buffet lunch requires a minimum order of 10 people at £25.95 per person + VAT, even if you have fewer attendees. Cold buffet lunch is £25.95 per person + VAT with no minimum. Unlimited tea, coffee and snacks cost £10.95 per person + VAT, and assorted pastries are £7.95 per person + VAT.

How much does AV equipment cost and what's included?

A presentation screen costs £50 + VAT. The in-house video conferencing package is £250 + VAT and includes HD camera, hub laptop, speakers, tabletop microphones, all-day tech support, and supports both Zoom and Teams. The presentation screen is charged separately from the video conferencing package.

What additional space costs apply for catering and breakouts?

If you order hot buffet lunch, you must hire a breakout room for £300 + VAT where the hot food will be served. Breakout rooms provide all-day access and can be used for private calls or additional meeting space. The courtyard area is only available with a breakout room booking and provides private outdoor access.

What are the payment options and timing requirements?

Payment can be made over the phone, via bank transfer (which may take up to 60 days to process), or on the day of the event (except Wednesdays and Fridays). The venue currently cannot process card payments due to technical issues. Invoices are typically issued 1-2 days before the event date.

What kitchen facilities are available for food preparation?

The venue has a kitchenette with a microwave but no oven for warming food. You can bring your own cake and external catering is permitted, though specific approval processes may apply for outside vendors.

How far in advance should bookings be made and what's the hold policy?

The venue can hold space in their calendar while going through the booking process. Availability varies significantly, with some dates being fully booked well in advance. A completed booking form is required to confirm any reservation, and payment processing typically occurs 1-2 days before the event.

What are the venue's contact details and business registration information?

The venue operates as 12 Bloomsbury Square Limited (registration number 07057143) at 12 Bloomsbury Square, London, WC1A 2LP. Primary contact is via 12bsq@ciarb.org or phone 020 7421 7420. The venue supports flexible working hours, so emails may be received outside standard business hours.