The Gallery in the Crypt at St Martin-in-the-Fields
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Up to 150standing
Up to 100seated
Charing Cross Stationnearest station
Dinner Partybest for
About this space
18th century vaulted ceilings
Stone walls and floors
Exhibition lighting system
PA system included
Late license until 3am available
Trafalgar Square location
Accommodates 150 standing or 60 seated
The Gallery in the Crypt is available both day and evening events. With the beautiful architecture, original brick vaulted ceilings and stone floors dating back from the 18th Century, it is the ideal location for your event.
Accommodating up to 150 guests for a standing reception or 60 on banqueting tables.
The Gallery has the option of a late license until 3am on request.
Features
Wifi
18th Century Architecture
Exhibition Lighting
High vaulted ceilings
PA System
Stone walls
Traditional
Food & Drink
Professional Kitchen
Halal Catering
Space
Disabled Access
171m² (1,841ft²)
Ceiling Height 5m (18ft)
Licenses
Licensed Until 3am
TENs Available
Capacities
100 Buffet
60 Dining
130 Reception
150 Standing
Guide prices
Indicative pricing based on standard rates. Request an instant quote for your exact brief.
Arts
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Venue Hire Per Day
Every day, 09:00 - 17:00Every day, 09:00 - 17:00
£1,100 / Venue FeeVenue Hire Per Evening
Every day, 09:00 - 17:00Every day, 09:00 - 17:00
£2,000 / Venue FeeEvents
View profile →
Venue Hire Per Day
Every day, 09:00 - 17:00Every day, 09:00 - 17:00
£1,100 / Venue FeeVenue Hire Per Evening
Every day, 09:00 - 17:00Every day, 09:00 - 17:00
£2,000 / Venue FeeFilm and Photo
View profile →
Venue Hire Per Day
Every day, 09:00 - 17:00Every day, 09:00 - 17:00
£1,100 / Venue FeeVenue Hire Per Evening
Every day, 09:00 - 17:00Every day, 09:00 - 17:00
£2,000 / Venue FeeGreat for a...
Historic crypt atmosphere Christmas Party
- • 18th century vaulted ceilings create dramatic festive atmosphere
- • Late license until 3am extends celebration hours
- • Central Trafalgar Square location ensures easy guest access
Intimate stone-walled setting Private Dining
- • Stone walls and floors provide authentic historic ambiance
- • Exhibition lighting system highlights architectural features
- • 60-seat capacity creates exclusive dining experience
Unique networking venue Corporate Party
- • 150-person standing capacity accommodates large corporate gatherings
- • PA system included ensures clear presentations and announcements
- • Trafalgar Square address provides prestigious central London location
Location
St Martin-in-the-Fields Trafalgar SquareLondonTrafalgar Square WC2N 4JJLondon
Charing Cross Station
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Frequently asked questions
What are the base hire costs for The Gallery and what's included?
Dry hire for The Gallery starts from £2,000 + VAT. This includes basic PA system and lighting, but catering, additional staffing, security, and glassware are charged separately. All quotes are provisional starting points that can be amended based on your specific requirements and budget.
What are the capacity limits for different event layouts?
The Gallery accommodates up to 150 guests for standing receptions or 60 guests on banqueting tables. For cabaret-style seating, the maximum capacity is 64 guests (72 at a real squeeze). Theatre-style seating can accommodate up to 130 guests maximum.
Can I get a late license and what are the standard operating hours?
The Gallery has the option of a late license until 3am on request. Standard event timings vary, but examples from bookings show events running from 5:30pm setup to 9pm finish, or 6pm to midnight. Setup times and access arrangements are discussed during the booking process.
What catering options are available and how much do they cost?
In-house catering includes options like three bowl food items at £36.83 per person, three canapes at £24.55 per person, and working sandwich lunches. Christmas packages are available at £292.02 per person (excluding VAT) including two-course dinner, arrival fizz, wine, and post-dinner bar spend. Catering is served in the lightwell area.
What are the bar service costs and minimum spends?
Bar packages vary significantly based on selection - house wine, beer, softs, fizz, and house spirits with mixers are available. Examples from quotes show bar spends ranging from £2,640 to £9,812 depending on guest numbers and drink selection. Glassware and cutlery hire is charged separately, typically £1,137-£5,804 depending on event size.
Are there mandatory additional costs I need to budget for?
Yes, several mandatory costs apply beyond the base hire fee. Staffing costs range from £3,525-£6,927 depending on event size and duration. For Crypt bookings, there's a mandatory refundable damage deposit of £5,000. Security is included in staffing costs, and glassware/cutlery hire is required for catered events.
What AV equipment is included and what are the upgrade options?
Basic PA system and lighting are included in the room hire. In-house AV packages include projector, screen, lectern with power and HDMI, microphones, dedicated WiFi, and staging on request. The venue can accommodate custom video displays and multiple microphones for panel discussions and Q&A sessions.
How far in advance do I need to book and what's the booking process?
The venue can accommodate last-minute bookings - they've handled enquiries for events the following day. The process involves receiving a provisional quote first, which serves as a starting point for negotiations. Site visits are offered to view the space and discuss event details before finalizing arrangements.
Can I bring in external suppliers and decorations?
Yes, external suppliers and decorations are permitted. The venue has accommodated requests to bring in product displays, greenery, and production elements. For events requiring overnight setup, security arrangements may need to be discussed. The foyer area can be used for exhibitor tables and displays.
What are the payment terms and cancellation policies?
Specific payment terms aren't detailed in available information, but the venue requires a refundable damage deposit of £5,000 for Crypt bookings. The venue offers flexible pricing discussions and can work within different budget constraints, as evidenced by their willingness to amend quotes based on requirements.
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