Arts

Events

Film and Photo

What are the base hire costs for The Gallery and what's included?

Dry hire for The Gallery starts from £2,000 + VAT. This includes basic PA system and lighting, but catering, additional staffing, security, and glassware are charged separately. All quotes are provisional starting points that can be amended based on your specific requirements and budget.

What are the capacity limits for different event layouts?

The Gallery accommodates up to 150 guests for standing receptions or 60 guests on banqueting tables. For cabaret-style seating, the maximum capacity is 64 guests (72 at a real squeeze). Theatre-style seating can accommodate up to 130 guests maximum.

Can I get a late license and what are the standard operating hours?

The Gallery has the option of a late license until 3am on request. Standard event timings vary, but examples from bookings show events running from 5:30pm setup to 9pm finish, or 6pm to midnight. Setup times and access arrangements are discussed during the booking process.

What catering options are available and how much do they cost?

In-house catering includes options like three bowl food items at £36.83 per person, three canapes at £24.55 per person, and working sandwich lunches. Christmas packages are available at £292.02 per person (excluding VAT) including two-course dinner, arrival fizz, wine, and post-dinner bar spend. Catering is served in the lightwell area.

What are the bar service costs and minimum spends?

Bar packages vary significantly based on selection - house wine, beer, softs, fizz, and house spirits with mixers are available. Examples from quotes show bar spends ranging from £2,640 to £9,812 depending on guest numbers and drink selection. Glassware and cutlery hire is charged separately, typically £1,137-£5,804 depending on event size.

Are there mandatory additional costs I need to budget for?

Yes, several mandatory costs apply beyond the base hire fee. Staffing costs range from £3,525-£6,927 depending on event size and duration. For Crypt bookings, there's a mandatory refundable damage deposit of £5,000. Security is included in staffing costs, and glassware/cutlery hire is required for catered events.

What AV equipment is included and what are the upgrade options?

Basic PA system and lighting are included in the room hire. In-house AV packages include projector, screen, lectern with power and HDMI, microphones, dedicated WiFi, and staging on request. The venue can accommodate custom video displays and multiple microphones for panel discussions and Q&A sessions.

How far in advance do I need to book and what's the booking process?

The venue can accommodate last-minute bookings - they've handled enquiries for events the following day. The process involves receiving a provisional quote first, which serves as a starting point for negotiations. Site visits are offered to view the space and discuss event details before finalizing arrangements.

Can I bring in external suppliers and decorations?

Yes, external suppliers and decorations are permitted. The venue has accommodated requests to bring in product displays, greenery, and production elements. For events requiring overnight setup, security arrangements may need to be discussed. The foyer area can be used for exhibitor tables and displays.

What are the payment terms and cancellation policies?

Specific payment terms aren't detailed in available information, but the venue requires a refundable damage deposit of £5,000 for Crypt bookings. The venue offers flexible pricing discussions and can work within different budget constraints, as evidenced by their willingness to amend quotes based on requirements.