Business

What are the room hire rates and capacity limits for different room types?

Medium rooms cost £365 + VAT per day and accommodate various setups. Large rooms are £655 + VAT per day for up to 40 people. Premium Medium rooms cost £465 + VAT per day. Breakout rooms are available for £300 + VAT per day for all-day access and can be used for private calls or additional meeting space.

What are the exact costs for catering and refreshment packages?

Unlimited tea, coffee and snacks cost £10.95 per person + VAT. Assorted pastries are £7.95 per person + VAT. Sandwich lunch is £13.95 per person + VAT, while hot buffet lunch costs £25.95 per person + VAT with a minimum order of 10 people. Breakfast pastries with fruits and juice are £10.95 per person + VAT.

What AV equipment is available and what are the costs?

Presentation screens cost £50 + VAT per day. An in-house video conferencing package is available for £250 + VAT, including HD camera, hub laptop, speakers, tabletop microphones, all-day tech support, and options for Zoom or Teams meetings. The presentation screen is charged separately from the video conferencing package.

What are the minimum catering requirements and restrictions?

Hot buffet lunch requires a minimum order of 10 people, even if your group is smaller. If you have fewer than 10 people, you can opt for a fork buffet lunch (cold menu) at the same price as the hot buffet. All catering prices are per person plus VAT.

How does the booking and payment process work?

Complete the booking form to confirm your reservation. Payment can be made over the phone, via bank transfer, or through corporate payment systems like Coupa. Invoices are typically issued 1-2 days before the event, and payment calls are scheduled for the following day. Bank transfers may take up to 60 days to process.

What additional services require separate room bookings?

Hot buffet catering requires booking a breakout room (£300 + VAT) where the food will be served. Access to the courtyard area requires booking a breakout room as an addition to your main room to ensure the area remains private. The breakout room provides all-day access for attendees.

What are the venue's contact details and business information?

The venue operates as 12 Bloomsbury Square Limited (registration number 07057143) at 12 Bloomsbury Square, London, WC1A 2LP. Primary contact is via 12bsq@ciarb.org or phone 020 7421 7420. The venue supports flexible working hours, so you may receive emails outside standard business hours.

What kitchen facilities are available for events?

The venue has a kitchenette with a microwave available for warming food, but does not have an oven. This is suitable for basic food preparation and reheating, but limits the types of catering that can be prepared on-site.

Can additional equipment like flipcharts be provided during events?

Yes, additional equipment such as flipcharts can be arranged for your event. These requests should be made in advance, and the venue staff can accommodate specific presentation needs beyond the standard AV equipment included in room bookings.