Business

Events

Pop-up

What are the room hire costs and minimum catering requirements for the Pop-up space?

Room hire costs vary by space and duration, with ground floor rooms (National Grid and David Sainsbury) at £2,400 + VAT for 9am-5pm, and first floor spaces (Al Qasimi and ERA Foundation) at £4,600 + VAT for the same period. Minimum catering spends range from £1,000-£4,950 + VAT depending on guest numbers and rooms booked. Evening hire (6pm-11pm) is available at reduced rates, such as £2,000 + VAT for first floor spaces.

What capacity limits apply to different room configurations for events?

The Al Qasimi room accommodates up to 180 theatre style, 100 cabaret, or 120 seated dinner. Ground floor rooms (National Grid/David Sainsbury) hold up to 40 cabaret, 80 theatre, or 60 standing reception each. The Michael Bishop Foundation seats up to 50 guests, while the outdoor terrace can accommodate up to 250 guests for receptions.

What AV equipment is included and what additional charges apply?

Standard AV includes 86-98″ plasma screens, PA system, one complimentary microphone, projector with 3m screen, and multifunctional LED wall lighting with touchpad controls. Additional microphones cost £75 + VAT, hybrid conference packages start from £3,000 + VAT, and technical staffing beyond complimentary support incurs extra charges. All rooms have ClickShare/HDMI connectivity and 4K streaming capabilities.

Can external catering be brought in or is in-house catering mandatory?

External catering is not allowed on the premises - all food and beverage must be provided by the venue's catering partner, Company of Cooks. This applies to all events including pop-ups and promotional events. The venue offers extensive catering options from delegate packages to reception menus and summer party packages.

What are the garden and outdoor space hire costs and restrictions?

Garden packages start at £110-£130 + VAT per person with minimum numbers of 50-120 guests depending on the space. The Waterloo West Garden (capacity 150) requires minimum 100 guests, while Stirling Square Garden (capacity 200) needs minimum 120 guests. All garden events must end by 9pm and require approval from The Crown Estate, which is typically a quick process.

What promotional discounts and special offers are currently available?

The venue occasionally offers promotional rates, such as 15% off room hire for certain periods. Summer garden packages may have early booking discounts, such as reduced rates from £110 to £98 + VAT per person if booked by specific deadlines. Special package pricing is available for events with flexible dates or during off-peak periods.

What restrictions apply to entertainment, decorations, and branding for pop-up events?

Fairground rides and inflatables are not permitted, but garden games like giant Jenga are allowed. The venue allows removal of existing artwork to replace with company branding for pop-up events. Unamplified string duos/quartets are permitted in gardens, and outdoor speaker hire is available for background music. DJ equipment can be accommodated with prior arrangement.

What are the booking hold periods and payment requirements?

The venue will provisionally hold spaces while clients consider options, though specific hold periods aren't detailed in available information. For last-minute bookings (same week), limited catering options may be available and would need to be discussed at the time of booking. Site visits can typically be arranged within a few days of enquiry.

Are there any day-of-week restrictions or seasonal limitations for bookings?

Weekend bookings are available for events, with Saturday and Sunday options confirmed in multiple quotes. Garden events are seasonal and subject to weather, with indoor backup rooms included in garden packages. Some dates may be fully booked or have limited availability, particularly during peak periods, and alternative dates are typically offered when preferred dates are unavailable.

What accessibility features and location benefits does the venue offer?

Prince Philip House is fully accessible and located on Carlton House Terrace overlooking The Mall and St James's Park. It's within walking distance of Piccadilly Circus, Charing Cross, Embankment, and Green Park stations. The venue features lifts to all floors, accessible staging (6m x 2m), and ground floor rooms with balcony access for fresh air.