Events

What is the Day Delegate Rate and what does it include?

The Day Delegate Rate is £69.00 per person (reduced from £99.00), with a minimum of 120 delegates for the Milton Suite. This includes main meeting room hire, arrival tea/coffee with pastries, mid-morning tea/coffee with cookies, afternoon tea/coffee with cake, 2-course buffet lunch, projector and screen, flipchart with markers, pads/pens/paper, Wi-Fi, signage, dedicated event planner, and dedicated event manager on the day. The rate is based on a maximum 8-hour hire period, normally 09:00-17:00.

How does the 'Joint 1st Option' booking system work?

Joint 1st Option means multiple clients can hold the same space on the same day simultaneously. The first client to confirm their booking (by returning the contract within three working days) gets exclusive use of the space. If you don't confirm within the deadline, your booking will be automatically released and given to another client who confirms first.

What are the additional AV costs beyond the included projector and screen?

Stage blocks cost £54.00 per block, PA system £245.00, microphones £66.00 each, lectern £64.00, and AV technician £550.00 for maximum 8 hours (mandatory if booking 2 or more microphones). There's also an External AV Supplier Fee of £750.00 per day if you need equipment beyond what's available in-house.

What are the capacity limits for different room layouts?

The Milton Suite accommodates maximum 200 delegates in theatre style, 120 in cabaret style, and 150 delegates in theatre for standard bookings. The Blackfriars Suite has a maximum capacity of 6 in boardroom layout. Leo's Balcony can accommodate up to 100 people with a £4,000 minimum spend on food and beverage (50% must be spent on food).

What minimum spend requirements apply for drinks receptions?

For drinks receptions, there's typically a minimum spend requirement on food and beverage. Leo's Balcony requires £4,000 minimum spend (50% on food), while the Sabine Rooftop Bar had a discounted minimum spend of £5,000 inclusive of VAT plus 12.5% service charge. Specific amounts vary by space and can be negotiated.

What are the setup and breakdown charges for events?

Evening setup the night prior costs £2,000, and de-rig from 5:30pm until 23:00 costs an additional £2,000. Standard events include complimentary access from 4pm on the day of the event. All rates are inclusive of VAT and based on maximum 8-hour hire periods, with hourly supplements applicable for additional time.

Are there restrictions on music and event timing?

For outdoor events, loud music must be turned down at 8pm, with soft background music allowed until 11pm and carriages at 11pm. If you want your own music played, you'll need to hire the PA system for £300.00. Hotel music is provided by default for events.

What catering spaces and dining options are available?

Refreshments are typically served in designated refreshment areas outside meeting rooms. Lunch can be served as a 2-course buffet in Leo's Restaurant or as working lunch (sandwiches with small hot items) in the refreshment space. The venue offers various catering packages including canapes from £24.00 per person, bowl food from £45.00 per person, and BBQ items from £45.00 per person.

How far in advance do I need to confirm my booking?

You must confirm bookings within three working days if you're on Joint 1st Option, or your space will be released. The venue typically gives specific deadlines (like 12:00 on a particular date) and will automatically release spaces if no response is received by the deadline.

What accommodation options are available for delegates?

Hotel accommodation is available upon request for events. The venue can provide approximately 120 hotel rooms for larger events, with check-in/check-out dates flexible to accommodate international travelers. Specific room rates and availability should be requested when booking your event space.