Events

What is the Day Delegate Rate and what does it include?

The Day Delegate Rate is £69.00 per person (reduced from £99.00) with a minimum of 120 delegates. This includes main meeting room hire, arrival tea and coffee with pastries, mid-morning tea and coffee with cookies, afternoon tea and coffee with cake, 2-course buffet lunch, projector and screen, flipchart with markers, pads/pens/paper, Wi-Fi, signage, dedicated event planner, and dedicated event manager on the day. The rate is based on a maximum 8-hour hire period normally from 09:00-17:00.

How does the booking hold system work and what are the confirmation requirements?

Bookings are typically held on a 'Joint 1st option' basis, meaning other clients may be holding the same space on the same day. The first client to confirm gets exclusive use of the space if the contract is returned within three working days. If no confirmation is received by the specified deadline, the space is automatically released to other interested parties.

What are the additional AV equipment costs beyond what's included?

While projector and screen are included, additional AV costs are: Stage blocks at £54.00 each, PA system at £245.00-£350.00, microphones at £66.00 each, lectern at £64.00, AV technician at £550.00 (maximum 8 hours, mandatory for 2+ microphones), and External AV Supplier Fee at £750.00 per day. These prices are inclusive of VAT.

What are the capacity limits for different room layouts in the main spaces?

The Milton Suite accommodates maximum 200 theatre style, 120 cabaret style, and 150 delegates theatre. The Blackfriars Suite has a maximum capacity of 6 in boardroom layout. The Wren and Lutyens Suite can accommodate up to 400 theatre style. Specific capacities vary by room and layout configuration.

What are the costs for evening setup and extended hours?

Evening setup the night prior costs £2,000.00, and de-rig from 5:30pm until 23:00 costs an additional £2,000.00. Set up on the evening prior for the Wren and Lutyens Suite costs £12,000.00. Hourly supplements and overnight hold charges may apply for extended periods beyond the standard 8-hour hire.

What are the minimum spend requirements for drinks receptions and private events?

Minimum spends vary by space and event type. Leo's Balcony requires £4,000.00 minimum spend on food and beverage (50% on food). Sabine Rooftop Bar has a minimum spend of £5,000.00 inclusive of VAT plus 12.5% service charge. Some spaces require £10,000.00 minimum spend for food and beverage for drinks receptions.

Are there any rooms without natural daylight and accessibility limitations?

Yes, several rooms lack natural daylight including the Milton Suite and some other meeting spaces. The Milton Suite is noted as 'Fully accessible - No' in some configurations. The Blackfriars Suite has natural daylight, air conditioning, and is fully accessible with a maximum boardroom capacity of 6 people.

What are the standard operating hours and music restrictions for events?

Standard hire periods are normally 09:00-17:00 for an 8-hour maximum. For evening events, loud music must be turned down at 8pm if outdoors, with soft background music allowed until 11pm and carriages at 11pm. Leo's Bar can remain open until 23:00 for some events.

What catering spaces and dining options are available?

Refreshments are typically served in designated refreshment areas outside meeting rooms. Lunch can be served in Leo's Restaurant as a 2-course buffet or as working lunch with sandwiches and small hot items in the refreshment space. Some packages include arrival drinks, canapes, and bowl food options with various pricing tiers.

What are the exhibition space options and costs?

Exhibition spaces are available with the Churchill Suite at £1,500.00 inc. VAT (reduced from £1,900.00). The Pepys Suite offers the same features and rate as Churchill. These spaces can accommodate up to 3 exhibition stands and are suitable for events requiring display areas alongside main meeting rooms.