Events

What are the Day Delegate Package rates and what's included?

The Day Delegate Package is £69.00 per person (reduced from £99.00) with a minimum of 120 delegates. This includes main meeting room hire, arrival tea/coffee with pastries, mid-morning tea/coffee with cookies, afternoon tea/coffee with cake, 2-course buffet lunch, projector and screen, flipchart with markers, pads/pens/paper, Wi-Fi, signage, dedicated event planner, and dedicated event manager on the day.

How does the booking hold system work and what are the confirmation requirements?

Bookings are typically held on a 'Joint 1st option' basis, meaning multiple clients can hold the same space on the same day. The first client to confirm gets exclusive use if the contract is returned within three working days. If you don't confirm by the specified deadline, your booking will be automatically released.

What are the additional AV equipment costs beyond what's included?

While projector and screen are included, additional AV costs are: stage blocks at £54.00 each, PA system at £245.00-£350.00, microphones at £66.00 each, lectern at £64.00, AV technician at £550.00 (maximum 8 hours, mandatory for 2+ microphones), and external AV supplier fee at £750.00 per day.

What are the capacity limits for different room layouts in the main event spaces?

The Milton Suite accommodates up to 200 theatre style, 150 delegates theatre, or 120 cabaret style. The Blackfriars Suite holds maximum 6 boardroom style. The Wren and Lutyens Suite can accommodate up to 400 theatre style. Room capacities vary significantly depending on the layout chosen.

What are the standard event hours and what are the costs for extended time?

Standard hire is maximum 8 hours, normally 09:00-17:00. All rates are based on this timeframe. Evening setup the night prior costs £2,000.00, and de-rig extensions from 5:30pm until 23:00 cost £2,000.00. Hourly supplements and overnight hold charges may apply for additional time.

What catering spaces are available and how does lunch service work?

Refreshments are typically served in designated refreshment areas just outside meeting rooms. Lunch can be served as a 2-course buffet in Leo's Restaurant or as a working lunch (sandwiches with small hot items) served in the refreshment space. The venue offers flexibility in catering arrangements based on your event needs.

What are the minimum spend requirements for drinks receptions and private events?

Minimum spends vary by space and event type. Leo's Balcony requires £4,000.00 minimum spend on food and beverage (50% on food) for up to 100 people. Sabine Rooftop Bar has been quoted at £5,000.00 inclusive of VAT plus 12.5% service charge. The Piazza space requires £7,000.00 minimum spend (50% on food).

Are the meeting rooms fully accessible and what facilities do they offer?

Most rooms are fully accessible with air conditioning, though some like the Milton Suite have no natural daylight. The Blackfriars Suite features a 66'' 4K TV screen and camera/microphone facilities for conference calls. All rooms include Wi-Fi, and many have built-in AV capabilities.

What are the costs for exhibition space and how does it work with main meeting rooms?

Exhibition spaces like the Churchill Suite cost £1,500.00 inc. VAT (reduced from £1,900.00). If the Churchill Suite is unavailable, the Pepys Suite offers the same features and rate. Exhibition space can be booked alongside main meeting rooms for events requiring display areas.

What outdoor event options are available and what are their restrictions?

The venue offers outdoor spaces including the Piazza at Leonardo Royal Hotel City and various terraces. Loud music must be turned down at 8pm when outdoors, with soft background music allowed until 11pm. Events typically have carriages at 11pm, and setup access is usually available from 4pm on the event day.