Events

What are the Day Delegate Package rates and what's included?

The Day Delegate Package is £69.00 per person (reduced from £99.00) with a minimum of 120 delegates. This includes main meeting room hire, arrival tea/coffee with pastries, mid-morning tea/coffee with cookies, afternoon tea/coffee with cake, 2-course buffet lunch, projector and screen, flipchart with markers, pads/pens/paper, Wi-Fi, signage, dedicated event planner, and dedicated event manager on the day. All rates are inclusive of VAT and based on maximum 8-hour hire period from 09:00-17:00.

How does the booking hold system work and what are the confirmation requirements?

Bookings are held on a 'Joint 1st option' basis, meaning multiple clients can hold the same space simultaneously. The first client to confirm gets exclusive use if the contract is returned within three working days. If you don't confirm by the specified deadline, your booking will be automatically released to other interested parties.

What are the room capacities and layout options for the main event spaces?

The Milton Suite accommodates up to 200 delegates in theatre layout or 150 in theatre (as quoted), with no natural daylight but full air conditioning and accessibility. The Blackfriars Suite holds maximum 6 in boardroom layout. Leo's Balcony accommodates up to 100 people with a £4,000 minimum spend on food and beverage (50% on food).

What are the mandatory AV costs and technician requirements?

Basic projector and screen are included in Day Delegate Packages. Additional AV costs include: PA system £245-£350, microphones £66 each, lectern £64, stage blocks £54 each, AV technician £550 maximum 8 hours (mandatory for 2+ microphones), and External AV Supplier Fee £750. All prices include VAT.

What are the setup and breakdown charges for events?

Evening setup the night prior costs £2,000, and de-rig from 5:30pm until 23:00 costs £2,000. Standard events include complimentary access from 4pm on the day of the event. Hourly supplements and overnight hold charges may apply for extended periods beyond the standard 8-hour hire.

What are the minimum spend requirements for different event types?

Day Delegate Packages require minimum 120 delegates at £69 per person. Leo's Balcony has a £4,000 minimum spend on food and beverage (50% must be spent on food). The Sabine Rooftop Bar has minimum spends starting from £5,000 inclusive of VAT plus 12.5% service charge. Room hire options like Blackfriars Suite are £350 per day (reduced from £480) with minimum 6 people.

What catering spaces and dining options are available?

Refreshments are served in designated refreshment areas outside meeting rooms. Lunch can be served in Leo's Restaurant as a 2-course buffet or as working lunch (sandwiches with small hot items) in the refreshment space. The venue offers chef's choice snacks, unlimited tea/coffee/soft drinks, and various catering packages depending on the space booked.

Are there outdoor event spaces and what are their restrictions?

Yes, outdoor spaces include the Piazza at Leonardo Royal Hotel City and various terraces at the St Paul's location. Outdoor events have music restrictions - loud music must be turned down at 8pm, with soft background music allowed until 11pm and carriages at 11pm. Weather contingency plans should be considered for outdoor bookings.

What exhibition space is available and how much does it cost?

Exhibition spaces include the Churchill Suite at £1,500 inc. VAT (reduced from £1,900) and the Pepys Suite with identical features and rates. These spaces can accommodate up to 3 exhibition stands and are bookable alongside main meeting rooms for conferences and corporate events.

What are the decision deadlines and booking confirmation processes?

Decision deadlines are typically given with specific dates and times (e.g., 'by 12:00 on Tuesday 27th May 2025'). If no response is received by the deadline, the space is automatically released. Site visits can be arranged during available viewing slots, and proposals are tailored based on specific event requirements provided by clients.