Events

What is the Day Delegate Rate and what does it include?

The Day Delegate Rate is £69.00 per person (reduced from £99.00), with a minimum of 70-120 delegates depending on the room. This includes main meeting room hire, arrival tea/coffee with pastries, mid-morning tea/coffee with cookies, afternoon tea/coffee with cake, 2-course buffet lunch, projector and screen, flipchart with markers, pads/pens/paper, Wi-Fi, signage, dedicated event planner, and dedicated event manager on the day.

How does the 'Joint 1st Option' booking system work?

Joint 1st Option means multiple clients can hold the same space on the same day simultaneously. The first client to confirm and return their contract within three working days gets exclusive use of the space. If you don't confirm by the deadline, your booking will be automatically released to other interested parties.

What are the room capacities and setup options for the main event spaces?

The Milton Suite accommodates up to 200 theatre style or 150 delegates theatre/120 cabaret style, with no natural daylight but full air conditioning and accessibility. The Blackfriars Suite holds maximum 6 boardroom style. The Wren and Lutyens Suite can accommodate up to 400 theatre style for larger events.

What are the mandatory AV costs beyond the included projector and screen?

Additional AV costs include: PA system £245-£350, microphones £66 each, lectern £64, stage blocks £54 each, AV technician £550 (maximum 8 hours, mandatory for 2+ microphones), and External AV Supplier Fee £750 per day. These are all inclusive of VAT.

What are the setup and breakdown charges for events?

Evening setup the night before costs £2,000 for spaces like the Milton Suite, or £12,000 for larger spaces like Wren and Lutyens Suite. De-rig from 5:30pm until 11:00pm costs £2,000. Standard 8-hour hire periods run from 09:00-17:00, with hourly supplements for additional time.

What are the minimum spend requirements for drinks receptions and private events?

Minimum spends vary by space and event type: Leo's Balcony requires £4,000 on food and beverage (50% on food), Sabine Rooftop Bar has a £5,000 minimum spend inclusive of VAT plus 12.5% service charge, and larger reception spaces can require £7,000-£10,000 minimum spend depending on the venue area used.

Are there restrictions on music and event timing for outdoor spaces?

For outdoor events, loud music must be turned down at 8pm, with only soft background music allowed until 11pm. Carriages (event end) is at 11pm for outdoor spaces. Indoor spaces like Leo's Bar can remain open until 23:00, and some private hire spaces can run until 01:00.

What exhibition and breakout space options are available?

Exhibition spaces like Churchill Suite or Pepys Suite cost £1,500 inclusive of VAT (reduced from £1,900). The venue offers various breakout rooms including Nightingale Room (8 boardroom, £600), Reynolds Room (12 boardroom, £800), and Milton Suite (180 theatre, £7,000) for additional hire.

How far in advance do I need to confirm my booking?

Decision deadlines are typically given with specific dates and times, such as 'by 12:00 on Tuesday' or 'by 30.06.25 at 13:00pm at the latest.' If no response is received by the deadline, the space is automatically released. Contracts must be returned within three working days for Joint 1st Option bookings.

What catering options are available beyond the Day Delegate Package?

Additional catering includes canapes from £24 per person (6 items), bowl food from £45 per person (2 cold, 3 hot, 1 dessert), BBQ items from £45 per person (3 grill items, 4 salads, 2 desserts), and banquet packages starting from £79-£89 per person including arrival drink, 3-course meal, and half bottle of wine.