Dining

Events

Weddings

What are the room hire costs and minimum spend requirements for private events?

The Private Dining Room has a room hire of £1,000 and minimum food & beverage spend of £4,000 including VAT (exclusive of 10% service charge). The Crystal Room has room hire of £2,000 with minimum food & beverage spend of £13,500 including VAT. The Danziger Suite requires minimum chargeable numbers of 90-100 attendees depending on the package.

What are the Day Delegate Rate packages and what do they include?

Day Delegate Rates start at £120 per person per day in the Danziger Suite with minimum 90 attendees. The package includes three extensive coffee breaks, three-course hot and cold working buffet lunch, still and sparkling water during meetings, main meeting room hire, stationery box, dedicated Events Executive and Event Manager, and complimentary high-speed wireless internet access.

What are the capacity limits for different event spaces and setups?

The May Fair Theatre seats over 200 people (maximum 201 guests). The Crystal Ballroom accommodates 230 guests in theatre setup. The Danziger Suite can host up to 370 guests depending on layout. The Private Dining Room accommodates 40 guests, while breakout rooms (Private Suites 1, 2, and 3) are available for smaller groups.

What security requirements and costs apply to events?

Security is mandatory for all events over 50 guests at £30 per hour with a minimum 6-hour requirement. For 50-100 guests, one security officer is required. This is a hotel policy that cannot be waived and must be factored into event budgets.

What AV equipment and technical facilities are included in the venue spaces?

The May Fair Theatre includes screening packages at £2,200 (inclusive of VAT) and Q&A packages at £650 (inclusive of VAT). The Danziger Suite features LCD projector, built-in speakers, screen, PA system, air conditioning, blackout capabilities, dimmer controls, and three-phase power. All meeting rooms include free WiFi access.

What are the costs for breakout rooms and additional meeting spaces?

Private Suite 1, 2, and 3 each have room hire at £2,000 inclusive of VAT. These spaces are ideal for smaller group sessions, breakout meetings, or additional event requirements. The spaces can be booked individually or in combination with main event areas.

How does the booking process work and what are the hold policies?

Quotes are provided on a 'joint option' basis, meaning spaces are offered first-come-first-serve to multiple clients on the same dates. Spaces are not automatically held - you must specifically request a provisional hold. Rates are valid for 5 working days, after which the hotel reserves the right to re-quote.

What catering options and service charges apply to events?

The venue offers flexible food & beverage packages with minimum spends that allow you to build tailor-made menus. A 10% service charge applies to all food & beverage (12.5% mentioned in some quotes). Christmas packages are available at £145 per person inclusive of VAT with minimum 100 attendees, including prosecco, three-course dinner, wine, and decorations.

What are the event timing restrictions and access requirements?

Events typically run during standard hotel hours with access arrangements made based on specific requirements. Setup time can be arranged in advance of events. The venue can accommodate various timing needs from morning conferences to evening parties, with specific timing confirmed during the booking process.

Are there any restrictions on event types or special requirements?

The venue accommodates various event types including conferences, screenings, private dining, corporate events, and celebrations. Filming requires pre-approval through a specific filming form. The venue can provide halal catering options and alcohol-free packages when requested. All events are subject to the hotel's terms and conditions.