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What are the room hire costs and minimum spend requirements for Private Suite 3?

Private Suite 3 has a room hire cost of £2,000 inclusive of VAT. For events requiring catering, there are minimum food and beverage spend requirements that vary by event type - for example, the Private Dining Room requires a minimum F&B spend of £4,000 including VAT, exclusive of 10% service charge on food and beverage.

What is the maximum capacity for Private Suite 3 and what seating arrangements are available?

Private Suite 3 can accommodate up to 20 delegates in a boardroom setup. The room is individually designed and located in a private self-contained area on the mezzanine floor, making it ideal for intimate meetings and small corporate events.

What AV equipment and technical facilities are included with the room?

Private Suite 3 includes LCD projector, screen, PA system, flipchart, and complimentary high-speed Wi-Fi connection. The room also features air conditioning, dimmer controls, and natural daylight to create an optimal meeting environment.

Are there mandatory additional costs like security or service charges I should budget for?

Yes, there is a mandatory 10% service charge on all food and beverage orders. For events over 50 guests, security is required at £30 per hour with a minimum 6-hour booking, though this typically wouldn't apply to Private Suite 3 given its 20-person capacity.

What are the booking terms and how long can I hold space without confirming?

Quotes are typically offered on a 'joint option' basis, meaning the space is offered to multiple clients on a first-come-first-serve basis and is not held. Rate quotes are valid for 5 working days, after which the hotel reserves the right to re-quote.

What catering options are available and can dietary requirements be accommodated?

The hotel offers Day Delegate Rate packages starting from £120 per person including coffee breaks, lunch, and meeting room hire. They can accommodate dietary requirements including halal catering options, and alcohol-free events with bespoke mocktail menus can be arranged.

What are the standard operating hours and can I access the room early for setup?

The hotel's standard office hours are Monday to Friday 09:00-17:30, closed during bank holidays. Early access for setup can be arranged - for example, some events are quoted with access from midday for evening events, though specific timing and any additional costs should be confirmed when booking.

Is there exhibition space available and what additional meeting support is provided?

Private Suite 3 includes exhibition space capability and comes with a stationery box, photocopier access, and dedicated event support. You'll have a dedicated Events Executive for pre-event coordination and an Event Manager on the day of your event.

Can I book additional breakout rooms if needed for larger corporate events?

Yes, additional private suites are available for hire at £2,000 each inclusive of VAT. Private Suite 1 and Private Suite 2 are also available, allowing you to book multiple rooms in the same private self-contained mezzanine area for larger events requiring breakout sessions.

What is included in the Day Delegate Rate and what are the minimum numbers required?

The Day Delegate Rate at £120 per person includes three extensive coffee breaks, three-course hot and cold working buffet lunch, still and sparkling water during meetings, main meeting room hire, stationery box, and dedicated event coordination. Minimum chargeable numbers vary by package but are typically around 90 attendees for larger spaces.