Business

Film and Photo

Screenings

What are the room hire rates and minimum catering requirements for different spaces?

Max Rayne Auditorium costs £3,190 for 4 hours (theatre capacity 146) with complimentary catering space. Dame Deirdre Hine room is £990 per day (classroom capacity 36). Heritage Centre is £440 per day (boardroom capacity 17, temperature controlled at 20°C). All spaces have minimum catering requirements: 90 people for Max Rayne, 15 people for smaller rooms, with catering charged per person per serving.

What are the venue's operating hours and evening availability?

The venue operates during standard business hours with evening availability from 6:30pm-10pm. Service ends at 10pm to allow guests to wind down for departure. Weekend hires require a minimum booking of £3,000 plus VAT. Events outside these hours are not accommodated.

What AV equipment is included and what are the additional costs?

Max Rayne Auditorium includes projector, 2 handheld microphones, 2 lapel microphones, and lectern. Additional equipment costs: PA system with 2 handheld mics £250, AV technician for full event support £950, 65" relay screen £150, hybrid package £1,000, laptop hire £150. Video conference kit is £90 for smaller rooms.

What are the catering options and pricing structure?

Standard catering includes tea/coffee with biscuits at £4.30 per person, Danish pastries and fruit salad at £6.00 per person. Working lunch is £26.25 per person. Canapés are £23.00 per person (6 pieces). House wine is £25.50 per bottle, beers £5.00 per bottle. All catering is charged per person per serving and subject to VAT.

Can external food and drink be brought into the venue?

No external food or drink is allowed into the venue. All catering must be provided by the venue's in-house catering team. This policy applies to all events regardless of size or duration.

What are the booking procedures and quote validity periods?

Quotes are valid for 5 days and spaces are not held during this period unless specifically requested. Temporary holds can be arranged upon request. Site visits can be scheduled to check room suitability. Payment timelines and booking confirmation procedures should be confirmed when placing a hold.

Are there any special room restrictions or environmental controls?

The Heritage Centre is temperature controlled at exactly 20°C to preserve antique books and this cannot be altered. Some rooms have ethernet ports available for live streaming equipment. The venue has multiple floors with rooms located from lower ground to 4th floor.

What hybrid and streaming capabilities are available?

The venue offers hybrid packages starting at £1,000, live streaming options, and film recording packages. Multi-camera setups are available with dedicated streaming engineers. Hybrid Package 2 costs £3,240 and can connect multiple auditoriums. All packages include high-speed Wi-Fi and professional AV support.

What are the capacity limits for different room layouts?

Max Rayne Auditorium holds 146 theatre style. Guy Whittle Auditorium accommodates 298 theatre style. Wheatley Room fits 72 cabaret/80 theatre/38 boardroom. Dame Deirdre Hine room holds 36 classroom/60 theatre/34 boardroom. Marcus Beck Library has fixed U-shape for 30 people. Heritage Centre accommodates 17 boardroom style.

Are there accommodation options for event attendees?

The venue's hotel, Domus Medica, offers preferential and competitive rates to meeting attendees. This provides convenient on-site accommodation for multi-day events or out-of-town delegates. Contact the venue directly for specific rates and availability.