Protect your event spend from Covid restrictions
Switch event formats at no additional cost
All Hire Space booked events are covered
It is more important than ever to quickly adapt and respond to the changing events landscape. Our unique position in the industry means we can offer complete flexibility in your event planning with no fee switching between virtual, hybrid and in-person events.
Every client's requirements are different and the Hire Space team will work hard to negotiate flexible terms to allow you to respond quickly to the changing events world. Get in touch with one of the team to discuss how we can make Covid Cover work for your event needs.
Cancellation up to 14 days before the event
Change your event format up to 14 days prior to the event day and your covered by our Covid Cover Guarantee, ensuring your event budget is spent wisely.
Virtual & Hybrid Event Technology
No costly up-front software licences that lock you in. If your event doesn't run, we won't change you for technology you don't use when you book with us.
Venue & Supplier costs above 10%
With our Covid Cover Guarantee, you will not be liable for any deposits over 10% if you decide to change your event format. Some specific venue and supplier exceptions apply.
Event Management & Live Stream Production
The same dedicated Event Managers and Live Stream Producers can look after both formats, allowing seamless switching without starting from scratch, with no costs to switching.
Work Already Delivered
Work which has already been delivered at the point you invoke the guarantee will be charged at the quoted rate but capped at 10% of total cost. E.g. rehearsals, pre-production, event builds, etc.
Specific Venue and Supplier Exceptions
A very limited number of venues or suppliers cannot work under the terms of our Covid Cover. We will let you know if your event includes any of these suppliers and their cancellation terms.
Venue And Supplier Deposits, up to 10%
We will guarantee that you pay no more than 10% in deposits if you change your event format. You will, however, be liable for deposits up to this figure.
The Covid Cover Guarantee is a brilliant and necessary idea.
Event Director, Civil Service Live
Flexible booking is very helpful, allowing companies to pivot at short notice.
Nikki Clare, Head of Events
The Covid Cover Guarantee applies to all events booked with Hire Space.
It is included for free with all events booked with Hire Space.
Yes, for a bespoke quote this can be provided. Prices start from £1,000.
Your dedicated Account Executive will let you know if your quote includes any of the very limited number of venues or suppliers who cannot work under the Covid Cover Guarantee.
The Covid Cover Guarantee only covers spend which is booked with Hire Space. A bespoke quote can be provided for other spend. Prices start from £1,000.
The vast majority of suppliers and venues are covered. However our policy, understandably, has certain exceptions which apply to venues and suppliers that require abnormal upfront financial commitment.
We cannot provide our Covid Cover Guarantee less than 14 days before the event. Irrespective of this, we would urge you to make a final decision on event format more than 14 days before the event to allow for clear attendee communications and sufficient operational lead time for your chosen event type.
The Covid Cover Guarantee allows you to hedge your bets and shift spend between in-person, hybrid and virtual events. Our team and solutions will cover all eventualities, but the guarantee does not provide a cash refund on cancellation.