The Forge is perfect for your conference or meeting for up to 220 people and features black out blinds, in built LCD screens and a purpose built reception desk in the rooms own welcome lounge. Select our day delegate package (DDR) or create your own conferencing or away day experience with our range of working lunch options.
The Theatre is our most versatile room. It can be transformed to accommodate a variety of events and will easily seat 300 people theatre style for lectures, presentations, conferences or product launches. A fantastic versatile space in central London.
Altitude 360 is located on the 29th floor of Westminster's tallest building. As you can imagine, the views are stunning but you would really have to come and see for yourself. The potential of this "black canvas" venue is endless. We've hosted corporate events for some of the world's biggest brands which have transformed the venue in to their own branded space; from conferences and exhibitions all the way to awards ceremonies and even fashion shows. DDR packages available from £85 per person to ensure your corporate event is successful.
If you're stuck between holding your event at Cineworld or a more traditional venue, let us be the first to recommend Cineworld. The venue is modern and exciting from the moment you step inside, with integrated digital signage, for engaging branding opportunities. Then there's the Superscreen itself, this huge screen really delivers on the "super" part, and the impressive two-tier auditorium really adds that extra grandeur of cinema to any event. If you need catering they offer a range of local options, as well as classic cinema snack to get everyone in the Hollywood spirit.
Oval Space offers more than 7,000 sq ft of blank canvas space, panoramic windows and striking views of the Bethnal Green gasworks. Two open air terraces frame the space and our expert in-house team can guide you through every step of the journey. Catering is via our handpicked suppliers, and as we own all of our own high-end AV, we can deliver most corporate events without needing to outsource. The venue lends itself perfectly for networking on our airy outdoor terraces. Our space is available for a wide range of corporate events including receptions, product launches and conferences.
A modern and adaptable venue, perfect for large conferences, office parties, private dinners, product launches and much more. Being able to accommodate a capacity ranging from 360 cabaret to 1,597 theatre style, please contact us to see how indigo at The O2 can assist in bringing your corporate event to life.
MK-7 is designed to provide a stimulating space in which to work and have fun. For larger groups, or purely for its wow factor, our museum area that houses our complete car collection is exclusively available to you and your guests. With a state-of-the-art AV wall, the display area is guaranteed to grab the audience's attention and give any event, from conference presentations to gala dinners maximum impact.
The Bakala Auditorium is purpose built for corporate events such as conferences, talks, seminars, large presentations and event product launches and demonstrations. With use of state-of-the-art AV equipment, this space is ideal for business use making it as stress-free as possible to host and organise your event. The space is beautifully designed and offers comfort to your guests and delegates whilst also being in an inspiring environment.
Organising a conference is a tough task, especially if it's your first time. But fear not, for we're here to help. We’ve compiled our top tips for planning a stress-free conference that will leave your guests impressed, whatever the budget.
The keenest conference bookers will be snapping up some of the best conference venues up to a year in advance, and the best way to avoid disappointment is to always be one step ahead. Lead times vary depending on the size of your event and the selection of venues suitable for large conferences is limited, so leave plenty of time to organise a conference with 200 delegates and above.
Don’t forget that the majority of attendees will be leaving home early and travelling further than their usual commute, so keep things easy for them. Pick a venue with good train, tube and bus links and plenty of parking spaces if you expect people to drive.
You may have an idea of how many guests will turn up, but do you really know how big your venue needs to be? 50 people sitting theatre style needs a very different space to 50 people sitting cabaret style - you don’t want your 10th table out in the corridor. Have an idea of the format of the day, do you need break out space for coffee breaks or workshops; where will you have lunch? These will help you to choose the perfect space for your conference.
In days gone by, a neutral function room would have satisfied all our conferencing needs, but these days you’ve got a plethora of alternative conference venues available that can be perfectly matched to your brand. Oak-panelled libraries, Victorian warehouse lofts, glass penthouses or historic landmarks - make sure your venue is saying the right thing about your conference.
Do your guests know how to get there? Do they know the dress code? Is there any prep they need to do beforehand? Last-minute arranging may be OK for some, but most people need to know these things weeks before an event.
Sometimes a change of scenery can make all the difference, and lots of venues offer extra spaces for break-out sessions or for dining. Perhaps you’ll want to use one room during the day, but with a different set-up. Planning the agenda early on will help you decide.
It may be low on your list, if at all, but first impressions can make or break the first few hours of the day. A slick registration process in an impressive entrance area really puts your best foot forwards. But why stop there? Stalls, promotions, info-stands, entertainment; any space is invaluable if you use it well.
You don’t have to re-write the Olympic opening ceremony, but lighting and special effects can really engage your guests and keep people listening. Mood-lighting, videos, music, props, interpretive dance...when matched with the right audience, this can be the most fun and creative part of planning a conference.
Don’t overlook tech. Always think about things from your guests perspective - do I need a wifi password, can I use the equipment provided without needing assistance, do I know how to fix a problem if it occurs? Test out sound and any presentations before the day to iron out any issues. Many conference venues have an in-house team and a whole host of innovative tech to use, so use their expertise and make the most of your event.
Like it or not, one of the most talked about things on the agenda for a conference will be the food and refreshments, but you really can make a huge difference with catering. Formal meals can be good networking breaks, while a quick finger buffet can keep people going through a creative workshop session. Most importantly make sure it’s tasty (why not ask the venue to let you try some before booking?) and nutritious, you want your delegates on top form during the afternoon.
It’s likely your guests will hope to take away a few new contacts from the day, and this should always be on a conference planner’s to-do list. Table plans, name-badges, ice-breakers and good hosting skills will keep conversations and business cards flowing. We've got some tips for networking like a pro here.
The actual content and structure of the conference will always be very specific to you and your guests, but make sure you’ve got a clear timetable and agenda for everyone, especially the staff working at the venue. They’ll need to know the break times as much as your guests do.
Make sure your speakers are fully prepped too. Share your objectives for the day and give a bit of background on your delegates so that everyone is on the same page and you get the most from the day. Don’t forget to provide all the information your speakers need about how to get to your venue, who they need to meet, timings
Not often forgotten, but easily overlooked as a key part of the overall conference experience. Do your smokers know where to smoke; do your guests have to spend their entire break queuing for coffee or the toilet. Down-time should be there to refresh and recharge, so make it count.
The golden rule about having a tight agenda is to stick to it like glue. For every minute you run over, that’s a minute more your guests’ minds have strayed out of the room and into the bar. If the closing speech is the most important one of the day, make sure people are still with you.
After all that hard work, your guests (and most importantly you) will no doubt be looking for somewhere to wind down and reflect on the big day. Having a good bar/pub nearby is essential, and booking and area/function rooms shows you’ve thought of everything.
The day isn’t over when it ends, and the true results of a conference are in the follow up activities to see how engaged people really were. Always thank people for coming, review what happened, and share the progress that’s been made. Don’t forget to invite them to the next one too. Delegates like to feel special, so why not provide them with some exclusive content from one of your speakers or perhaps recommend some supporting reading that will help them towards their own goals. It’s the little touches that will make your event memorable.