The Hall is located in the lower ground floor of Japan House London. This space has been designed to high standards in order to be a multi purpose space for events. The black tiered seating is optional as it can be retracted and stored, enhancing this room perfect white canvas features. This space is ideal for a range of events from boardroom meetings to conferences as well training sessions and team building exercices.
If you need a modern, well-equipped theatre space for a business conference, meeting, presentation or product promotion event, contact Hire Space to book the Weston Theatre today. If a breakout, exhibition or refreshment area is required, the theatre can be hired alongside The Clore Learning Centre.
A modern and adaptable venue, perfect for large conferences, office parties, private dinners, product launches and much more. Being able to accommodate a capacity ranging from 360 cabaret to 1,597 theatre style, please contact us to see how indigo at The O2 can assist in bringing your corporate event to life.
Bored of your average run-of-the-mill conference? Dock X London can offer a bold and unusual environment to impress and captivate your delegates. Whether you need space for a simple employee presentation, or wish to expand your event across multiple rooms to create your very on expo, networking and lounge area; our new conference package provides the ultimate base for you to exceed your event objectives.
The Royal Festival Hall is a stunning venue which can seat up to 2,500 guests in a fixed raked seated auditorium. The Hall boasts a state of the art stage and rig, a large number of back of house areas and many of the original 1950s features. The Hall is perfect with excellent transport links for large conferences, AGMs, award ceremonies and graduations.
The Lecture Theatre is located within the Sainsbury Wing of the National Gallery on Level -1 and can accommodate up to 328 guests in a theatre style capacity. Included in the hire of this space has in built AV with a state of the art projector and recently upgraded audio facilities, all supported by a dedicated in house Audio Visual Team. The space also has a small area located outside in the foyer which can be used for refreshments or light lunches.
This Superb venue offers a sense of glamour, with 794 seats it the perfect venue for any corporate event or larger business presentation. With luxury theatre and stadium seating this famous venue is perfect for any award ceremonies screenings captivating conferences that crave a touch of glamour.
Organising a conference is a tough task, especially if it's your first time. But fear not, for we're here to help. We’ve compiled our top tips for planning a stress-free conference that will leave your guests impressed, whatever the budget.
The keenest conference bookers will be snapping up some of the best conference venues up to a year in advance, and the best way to avoid disappointment is to always be one step ahead. Lead times vary depending on the size of your event and the selection of venues suitable for large conferences is limited, so leave plenty of time to organise a conference with 200 delegates and above.
Don’t forget that the majority of attendees will be leaving home early and travelling further than their usual commute, so keep things easy for them. Pick a venue with good train, tube and bus links and plenty of parking spaces if you expect people to drive.
You may have an idea of how many guests will turn up, but do you really know how big your venue needs to be? 50 people sitting theatre style needs a very different space to 50 people sitting cabaret style - you don’t want your 10th table out in the corridor. Have an idea of the format of the day, do you need break out space for coffee breaks or workshops; where will you have lunch? These will help you to choose the perfect space for your conference.
In days gone by, a neutral function room would have satisfied all our conferencing needs, but these days you’ve got a plethora of alternative conference venues available that can be perfectly matched to your brand. Oak-panelled libraries, Victorian warehouse lofts, glass penthouses or historic landmarks - make sure your venue is saying the right thing about your conference.
Do your guests know how to get there? Do they know the dress code? Is there any prep they need to do beforehand? Last-minute arranging may be OK for some, but most people need to know these things weeks before an event.
Sometimes a change of scenery can make all the difference, and lots of venues offer extra spaces for break-out sessions or for dining. Perhaps you’ll want to use one room during the day, but with a different set-up. Planning the agenda early on will help you decide.
It may be low on your list, if at all, but first impressions can make or break the first few hours of the day. A slick registration process in an impressive entrance area really puts your best foot forwards. But why stop there? Stalls, promotions, info-stands, entertainment; any space is invaluable if you use it well.
You don’t have to re-write the Olympic opening ceremony, but lighting and special effects can really engage your guests and keep people listening. Mood-lighting, videos, music, props, interpretive dance...when matched with the right audience, this can be the most fun and creative part of planning a conference.
Don’t overlook tech. Always think about things from your guests perspective - do I need a wifi password, can I use the equipment provided without needing assistance, do I know how to fix a problem if it occurs? Test out sound and any presentations before the day to iron out any issues. Many conference venues have an in-house team and a whole host of innovative tech to use, so use their expertise and make the most of your event.
Like it or not, one of the most talked about things on the agenda for a conference will be the food and refreshments, but you really can make a huge difference with catering. Formal meals can be good networking breaks, while a quick finger buffet can keep people going through a creative workshop session. Most importantly make sure it’s tasty (why not ask the venue to let you try some before booking?) and nutritious, you want your delegates on top form during the afternoon.
It’s likely your guests will hope to take away a few new contacts from the day, and this should always be on a conference planner’s to-do list. Table plans, name-badges, ice-breakers and good hosting skills will keep conversations and business cards flowing. We've got some tips for networking like a pro here.
The actual content and structure of the conference will always be very specific to you and your guests, but make sure you’ve got a clear timetable and agenda for everyone, especially the staff working at the venue. They’ll need to know the break times as much as your guests do.
Make sure your speakers are fully prepped too. Share your objectives for the day and give a bit of background on your delegates so that everyone is on the same page and you get the most from the day. Don’t forget to provide all the information your speakers need about how to get to your venue, who they need to meet, timings
Not often forgotten, but easily overlooked as a key part of the overall conference experience. Do your smokers know where to smoke; do your guests have to spend their entire break queuing for coffee or the toilet. Down-time should be there to refresh and recharge, so make it count.
The golden rule about having a tight agenda is to stick to it like glue. For every minute you run over, that’s a minute more your guests’ minds have strayed out of the room and into the bar. If the closing speech is the most important one of the day, make sure people are still with you.
After all that hard work, your guests (and most importantly you) will no doubt be looking for somewhere to wind down and reflect on the big day. Having a good bar/pub nearby is essential, and booking and area/function rooms shows you’ve thought of everything.
The day isn’t over when it ends, and the true results of a conference are in the follow up activities to see how engaged people really were. Always thank people for coming, review what happened, and share the progress that’s been made. Don’t forget to invite them to the next one too. Delegates like to feel special, so why not provide them with some exclusive content from one of your speakers or perhaps recommend some supporting reading that will help them towards their own goals. It’s the little touches that will make your event memorable.