Seating a maximum of 200 for a conference, this is one of the most spectacular and delightful rooms in London. The glass domed roof allows daylight to illuminate the celebrated paintings, which include The Progress of Human Knowledge, by James Barry. The room is air-conditioned and can be completely blacked out for presentations. The state-of-the art audio-visual facilities include an HD projector for both data and professional format video projection.
The Wolfson room is a unique setting for your next conference, lecture or AGM. The room boasts large windows, electric blinds and air conditioning, as well as being equipped with a stage, lectern, audio lectern, PA system and projector We also have a on site AV technicians who can sit in during your event to put your mind at ease. The Wolfson room comes with a complimentary catering space and a seperate lobby area for registration.
Looking to host a big event or brand activation in upscale Mayfair? This industrial-style space is a minute’s walk from Bond Street station, Oxford Street and famous luxury hotel Claridge’s. This large, blank canvas of a room is available to hire with easy access for vehicles via a large shutter door that opens out onto the street.
The Auditorium offers a total of 388sqm, making it an excellent choice for your conference, product launch or training event. There is plenty of space for an AV set and the possibility of hiring the motorised ceiling rig which has pre-installed lighting and sound equipment. The space has 268 retractable tiered seats, hosting up to a total of 500 theatre or alternatively, 225 cabaret or 262 classroom. This space is perfect for a stand-alone conference, or being located in the middle of our conference centre, a conference with surrounding breakout rooms and large catering space.
The Great Briton overlooks the City skyline and is ideal for workshops, conferences and seminars for up to 260 people. Your delegates will be inspired during there conference or meeting by the light filled space filled with references to the champions of London 2012 and West Ham United. The space features high ceilings and it's own wrap around balcony with stunning views across East London to the City. The adjoining Academy space provides a separate unique catering area with lounge space and with pitch view balcony access.
Our Private Room is ideal for conferencing for up to 60 guests and boardroom meetings for up to 28 delegates Few locations, if any, provide such a combination of conference space alongside the perfect activity led entertainment experience
The Theatre is our most versatile room. It can be transformed to accommodate a variety of events and will easily seat 300 people theatre style for lectures, presentations, conferences or product launches. A fantastic versatile space in central London.
The Great Hall is an imposing room at 28ft high and 115ft long. Located in the heart of BMA House on the first floor, the room offers views from a balcony over the main Courtyard. It is particularly impressive when set up for a conference, boasting luxurious retractable seating and state of the art AV equipment. The room boasts an abundance of natural light but benefits from full blackout facility when required.
Every event is deserving of a fitting stage. 30 Euston Square has that stage. Our 300-seat, purpose-built theatre is perfect for conferences, presentations, lectures, screenings, product launches and more. Room hire rates vary from £3500-5000. DDR rate is £70pp.
This comfortable room with natural daylight conveniently interconnects with The Thames Suite, making it ideally suited as a catering or syndicate room.Situated within the dedicated conference facilities of The Royal Horseguards, the room is deal for small boardroom meetings or interviews.
Organising a conference is a tough task, especially if it's your first time. But fear not, for we're here to help. We’ve compiled our top tips for planning a stress-free conference that will leave your guests impressed, whatever the budget.
The keenest conference bookers will be snapping up some of the best conference venues up to a year in advance, and the best way to avoid disappointment is to always be one step ahead. Lead times vary depending on the size of your event and the selection of venues suitable for large conferences is limited, so leave plenty of time to organise a conference with 200 delegates and above.
Don’t forget that the majority of attendees will be leaving home early and travelling further than their usual commute, so keep things easy for them. Pick a venue with good train, tube and bus links and plenty of parking spaces if you expect people to drive.
You may have an idea of how many guests will turn up, but do you really know how big your venue needs to be? 50 people sitting theatre style needs a very different space to 50 people sitting cabaret style - you don’t want your 10th table out in the corridor. Have an idea of the format of the day, do you need break out space for coffee breaks or workshops; where will you have lunch? These will help you to choose the perfect space for your conference.
In days gone by, a neutral function room would have satisfied all our conferencing needs, but these days you’ve got a plethora of alternative conference venues available that can be perfectly matched to your brand. Oak-panelled libraries, Victorian warehouse lofts, glass penthouses or historic landmarks - make sure your venue is saying the right thing about your conference.
Do your guests know how to get there? Do they know the dress code? Is there any prep they need to do beforehand? Last-minute arranging may be OK for some, but most people need to know these things weeks before an event.
Sometimes a change of scenery can make all the difference, and lots of venues offer extra spaces for break-out sessions or for dining. Perhaps you’ll want to use one room during the day, but with a different set-up. Planning the agenda early on will help you decide.
It may be low on your list, if at all, but first impressions can make or break the first few hours of the day. A slick registration process in an impressive entrance area really puts your best foot forwards. But why stop there? Stalls, promotions, info-stands, entertainment; any space is invaluable if you use it well.
You don’t have to re-write the Olympic opening ceremony, but lighting and special effects can really engage your guests and keep people listening. Mood-lighting, videos, music, props, interpretive dance...when matched with the right audience, this can be the most fun and creative part of planning a conference.
Don’t overlook tech. Always think about things from your guests perspective - do I need a wifi password, can I use the equipment provided without needing assistance, do I know how to fix a problem if it occurs? Test out sound and any presentations before the day to iron out any issues. Many conference venues have an in-house team and a whole host of innovative tech to use, so use their expertise and make the most of your event.
Like it or not, one of the most talked about things on the agenda for a conference will be the food and refreshments, but you really can make a huge difference with catering. Formal meals can be good networking breaks, while a quick finger buffet can keep people going through a creative workshop session. Most importantly make sure it’s tasty (why not ask the venue to let you try some before booking?) and nutritious, you want your delegates on top form during the afternoon.
It’s likely your guests will hope to take away a few new contacts from the day, and this should always be on a conference planner’s to-do list. Table plans, name-badges, ice-breakers and good hosting skills will keep conversations and business cards flowing. We've got some tips for networking like a pro here.
The actual content and structure of the conference will always be very specific to you and your guests, but make sure you’ve got a clear timetable and agenda for everyone, especially the staff working at the venue. They’ll need to know the break times as much as your guests do.
Make sure your speakers are fully prepped too. Share your objectives for the day and give a bit of background on your delegates so that everyone is on the same page and you get the most from the day. Don’t forget to provide all the information your speakers need about how to get to your venue, who they need to meet, timings
Not often forgotten, but easily overlooked as a key part of the overall conference experience. Do your smokers know where to smoke; do your guests have to spend their entire break queuing for coffee or the toilet. Down-time should be there to refresh and recharge, so make it count.
The golden rule about having a tight agenda is to stick to it like glue. For every minute you run over, that’s a minute more your guests’ minds have strayed out of the room and into the bar. If the closing speech is the most important one of the day, make sure people are still with you.
After all that hard work, your guests (and most importantly you) will no doubt be looking for somewhere to wind down and reflect on the big day. Having a good bar/pub nearby is essential, and booking and area/function rooms shows you’ve thought of everything.
The day isn’t over when it ends, and the true results of a conference are in the follow up activities to see how engaged people really were. Always thank people for coming, review what happened, and share the progress that’s been made. Don’t forget to invite them to the next one too. Delegates like to feel special, so why not provide them with some exclusive content from one of your speakers or perhaps recommend some supporting reading that will help them towards their own goals. It’s the little touches that will make your event memorable.