The Hall is located in the lower ground floor of Japan House London. This space has been designed to high standards in order to be a multi purpose space for events. The black tiered seating is optional as it can be retracted and stored, enhancing this room perfect white canvas features. This space is ideal for a range of events from boardroom meetings to conferences as well training sessions and team building exercices.
Olympia London Conference Centre offers a purpose-built conference facility with auditorium, reception, exhibition area and break-out rooms; all on one level. There's 1,768m2 of exhibition space and room for 250-600 delegates. The space is perfect for large or small conferences, launches, exhibitions, awards-events, graduation ceremonies; you're only limited by your imagination.
A modern and adaptable venue, perfect for large conferences, office parties, private dinners, product launches and much more. Being able to accommodate a capacity ranging from 360 cabaret to 1,597 theatre style, please contact us to see how indigo at The O2 can assist in bringing your corporate event to life.
The Forge is perfect for your conference or meeting for up to 220 people and features black out blinds, in built LCD screens and a purpose built reception desk in the rooms own welcome lounge. Select our day delegate package (DDR) or create your own conferencing or away day experience with our range of working lunch options.
This Superb venue offers a sense of glamour, with 1679 seats it the perfect venue for any corporate event or larger business presentation. With luxury theatre and stadium seating this famous venue is perfect for any award ceremonies screenings captivating conferences that crave a touch of glamour.
The BFI IMAX® offers real impact. At more than 20 metres high and 26 metres wide, the BFI IMAX® is the biggest cinema screen in the UK, giving audiences a genuinely unique experience in both 2D and 3D. The luxury auditorium, which sits 498 people, is regularly used for product launches, conferences, private screenings and major events,and is the ideal venue for businesses looking to make a statement.
Altitude London has a range of contemporary spaces designed to be as versatile as you want them to be. Located in the Grade II listed Millbank Tower, the venues boast stunning, unrivalled views of the London skyline. Our team of hospitality experts can cater to a wide range of different events, from annual general meetings to birthday parties, engagement celebrations and weddings. From innovative and inspired dining options, to extensive expert audio visual technology support, we're committed to ensuring that your event leaves your guests with a lasting impression.
The Auditorium offers a total of 388sqm, making it an excellent choice for your conference, product launch or training event. There is plenty of space for an AV set and the possibility of hiring the motorised ceiling rig which has pre-installed lighting and sound equipment. The space has 268 retractable tiered seats, hosting up to a total of 500 theatre or alternatively, 225 cabaret or 262 classroom. This space is perfect for a stand-alone conference, or being located in the middle of our conference centre, a conference with surrounding breakout rooms and large catering space.
Organising a conference is a tough task, especially if it's your first time. But fear not, for we're here to help. We’ve compiled our top tips for planning a stress-free conference that will leave your guests impressed, whatever the budget.
The keenest conference bookers will be snapping up some of the best conference venues up to a year in advance, and the best way to avoid disappointment is to always be one step ahead. Lead times vary depending on the size of your event and the selection of venues suitable for large conferences is limited, so leave plenty of time to organise a conference with 200 delegates and above.
Don’t forget that the majority of attendees will be leaving home early and travelling further than their usual commute, so keep things easy for them. Pick a venue with good train, tube and bus links and plenty of parking spaces if you expect people to drive.
You may have an idea of how many guests will turn up, but do you really know how big your venue needs to be? 50 people sitting theatre style needs a very different space to 50 people sitting cabaret style - you don’t want your 10th table out in the corridor. Have an idea of the format of the day, do you need break out space for coffee breaks or workshops; where will you have lunch? These will help you to choose the perfect space for your conference.
In days gone by, a neutral function room would have satisfied all our conferencing needs, but these days you’ve got a plethora of alternative conference venues available that can be perfectly matched to your brand. Oak-panelled libraries, Victorian warehouse lofts, glass penthouses or historic landmarks - make sure your venue is saying the right thing about your conference.
Do your guests know how to get there? Do they know the dress code? Is there any prep they need to do beforehand? Last-minute arranging may be OK for some, but most people need to know these things weeks before an event.
Sometimes a change of scenery can make all the difference, and lots of venues offer extra spaces for break-out sessions or for dining. Perhaps you’ll want to use one room during the day, but with a different set-up. Planning the agenda early on will help you decide.
It may be low on your list, if at all, but first impressions can make or break the first few hours of the day. A slick registration process in an impressive entrance area really puts your best foot forwards. But why stop there? Stalls, promotions, info-stands, entertainment; any space is invaluable if you use it well.
You don’t have to re-write the Olympic opening ceremony, but lighting and special effects can really engage your guests and keep people listening. Mood-lighting, videos, music, props, interpretive dance...when matched with the right audience, this can be the most fun and creative part of planning a conference.
Don’t overlook tech. Always think about things from your guests perspective - do I need a wifi password, can I use the equipment provided without needing assistance, do I know how to fix a problem if it occurs? Test out sound and any presentations before the day to iron out any issues. Many conference venues have an in-house team and a whole host of innovative tech to use, so use their expertise and make the most of your event.
Like it or not, one of the most talked about things on the agenda for a conference will be the food and refreshments, but you really can make a huge difference with catering. Formal meals can be good networking breaks, while a quick finger buffet can keep people going through a creative workshop session. Most importantly make sure it’s tasty (why not ask the venue to let you try some before booking?) and nutritious, you want your delegates on top form during the afternoon.
It’s likely your guests will hope to take away a few new contacts from the day, and this should always be on a conference planner’s to-do list. Table plans, name-badges, ice-breakers and good hosting skills will keep conversations and business cards flowing. We've got some tips for networking like a pro here.
The actual content and structure of the conference will always be very specific to you and your guests, but make sure you’ve got a clear timetable and agenda for everyone, especially the staff working at the venue. They’ll need to know the break times as much as your guests do.
Make sure your speakers are fully prepped too. Share your objectives for the day and give a bit of background on your delegates so that everyone is on the same page and you get the most from the day. Don’t forget to provide all the information your speakers need about how to get to your venue, who they need to meet, timings
Not often forgotten, but easily overlooked as a key part of the overall conference experience. Do your smokers know where to smoke; do your guests have to spend their entire break queuing for coffee or the toilet. Down-time should be there to refresh and recharge, so make it count.
The golden rule about having a tight agenda is to stick to it like glue. For every minute you run over, that’s a minute more your guests’ minds have strayed out of the room and into the bar. If the closing speech is the most important one of the day, make sure people are still with you.
After all that hard work, your guests (and most importantly you) will no doubt be looking for somewhere to wind down and reflect on the big day. Having a good bar/pub nearby is essential, and booking and area/function rooms shows you’ve thought of everything.
The day isn’t over when it ends, and the true results of a conference are in the follow up activities to see how engaged people really were. Always thank people for coming, review what happened, and share the progress that’s been made. Don’t forget to invite them to the next one too. Delegates like to feel special, so why not provide them with some exclusive content from one of your speakers or perhaps recommend some supporting reading that will help them towards their own goals. It’s the little touches that will make your event memorable.