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Venue Terms and Conditions

Last updated 7th July 2016

Disclaimer

This page sets out our Terms and Conditions on which you (the “Venue Provider”) agree to be bound by making use of the website, https://hirespace.com (the “Site”) for the purpose of advertising venues on the Site.

These Terms and Conditions are supplemental to the Website Terms of Use, which can be found here: https://hirespace.com/Legal#terms.

In the event of any conflict between the Website Terms of Use and these Terms and Conditions, these Terms and Conditions shall prevail.

YOUR ATTENTION IS DRAWN IN PARTICULAR TO THE PROVISIONS OF CLAUSE 4, WHICH ENTITLES US TO CHARGE COMMISSION ON ANY BOOKINGS YOU RECEIVE AS A RESULT OF USING THE SITE OR SERVICES MORE GENERALLY PROVIDED BY US.

Please read these Terms and Conditions carefully as they contain important information regarding your legal rights, remedies and obligations. These include various limitations and exclusions and obligations to comply with applicable laws and regulations.

The Site and services made available through it (the “Services”) comprise an online platform through which Venue Providers may create listings for the hire and letting of event venues, and customers browsing the site (the “Customer(s)”) may learn about and book venues directly with Venue Providers. The Services also include of a team of Venue Experts who may suggest Venue Providers to Customers, who may or may not have browsed the site, so that they may learn about and book venues directly with Venue Providers. You understand and agree that Hire Space is not a party to any agreement entered into between the Venue Provider and Customer, nor is Hire Space acting as an agent, or in partnership with any Venue Provider or Customer. Hire Space has no control over the conduct of Venue Providers, Customers, other users of the Site and Services, Listings, or any venue advertised on the Site, and disclaims all liability in this regard to the maximum extent permitted by law.

You acknowledge and agree that, by accessing or using the Site or Services or by downloading or posting any content from or on the Site or through the Services, you are indicating that you have read, and that you understand and agree to be bound by these terms, whether or not you have registered on the Site. If you do not agree to these terms, then you have no right to access or use the Site or Services. If you accept or agree to these terms on behalf of a company or other legal entity, you represent and warrant that you have the authority to bind that company or other legal entity to these terms and, in such event, "you" and "your" will refer and apply to that company or other legal entity.

The Site and Services are intended to be used to facilitate the introduction of Customers to Venue Providers for the purpose of booking venues directly with one another. Hire Space does not control the content contained in any Listings does not make any warranty or representation to the Customer as to the condition, legality or suitability of any Venue. Hire Space is not responsible for and disclaims any and all liability related to any and all Listings and Venues. Accordingly, any Listings advertised by the Venue Provider, or bookings made by the Customer, are done so at their own risk.

Agreed terms

1. INTERPRETATION

1.1 The Site is operated by Hire Space Website Limited, a company registered in England and Wales under company number 07828456 whose registered office is at Studio A01, The Biscuit Factory, London, SE16 4DG (hereinafter, “Hire Space”).

1.2 Definitions in these Terms and Conditions:

Account: means an account created by a Venue Provider on the Site for the purpose of creating Public Listings, or created by liaising with the Hire Space Team for the purpose of creating Private Listings, pursuant to the registration process and requirements as determined by Hire Space from time to time.

Affiliate: any entity that directly or indirectly Controls, is Controlled by, or is under common Control with the Venue Provider, which is otherwise not also a Venue Provider.

Booking Enquiry: a booking enquiry is made when:

  • (a) a Customer makes contact (or attempts to make contact) with a Venue Provider through the Site by submitting their personal contact details via a form on the Site, in respect of a Listing or Venue;
  • (b) a member of the Hire Space Team contacts (or attempts to contact) a Venue Provider on behalf of a Customer (by whatever means available, whether through the Site or otherwise) in respect of a Listing or Venue;
  • (c) a Venue Provider refers a Customer (for whatever reason) to another Venue Provider or an Affiliate; or
  • (d) a member of the Hire Space Team suggests a particular Venue Provider to a Customer (whether or not contact has been made by Hire Space with the Venue Provider).
and “Booking Enquiries” shall be interpreted accordingly.

Business Day: any day other than a Saturday or Sunday or a bank or public holiday in England

Completed Booking: shall mean a Confirmed Booking of a Venue for an Event, following which the Event takes place in accordance with the Confirmed Booking, or on such other re-scheduled Event Date as the Venue Provider and Customer may subsequently agree upon.

Cancelled Booking: shall mean a Confirmed Booking following which the Customer notifies the Venue Provider that the Event is cancelled and/or postponed for a period of not less than 3 years’ after the date on which a Booking Enquiry is made.

Confirmed Booking: shall mean a Customer booking an Event within 12 months of a Booking Enquiry being made to the Venue Provider, such Event being not more than 3 years’ after the date on which that Booking Enquiry is made.

Control: the beneficial ownership of more than 50% of the issued share capital of a company or the legal power to direct or cause the direction of the general management of that Person, and Controls, Controlled shall be construed accordingly.

Customer: a Person using the Site and/or Services for the purpose of hiring or otherwise utilising a Venue which is operated or owned by a Venue Provider;

Event: shall mean such event or function (of whatever purpose) for which the Confirmed Booking of a Venue is made.

Event Date(s): the date or consecutive dates on which an Event for which a Confirmed Booking is made, takes place.

Hire Fee: the total price (exclusive of VAT) agreed between the Customer and the Venue Provider, payable by the Customer to the Venue Provider, for use of the Venue for the Event, on the Event Date (which shall include, but not be limited to, venue hire, accommodation, catering and all other ancillary services required for the Event, which are provided or facilitated by the Venue Provider).

Hire Space Team: any officer, employee, agent or representative of Hire Space Website Limited, or any other person working on behalf of Hire Space.

Intellectual Property Rights: patents, utility models, rights to inventions, copyright and neighbouring and related rights, trade marks and service marks, business names and domain names, rights in get-up and trade dress, goodwill and the right to sue for passing off or unfair competition, rights in designs, database rights, rights to use, and protect the confidentiality of, confidential information (including know-how and trade secrets), and all other intellectual property rights, in each case whether registered or unregistered and including all applications and rights to apply for and be granted, renewals or extensions of, and rights to claim priority from, such rights and all similar or equivalent rights or forms of protection which subsist or will subsist now or in the future in any part of the world.

Invoice Date: that date on which an invoice is raised by the Venue Provider in the name of the Customer, in respect of the Hire Fee.

Listing: means a Public Listing or a Private Listing.

Paid Services: shall have the meaning given in clause 7.

Person: shall mean any natural person, or corporate or unincorporated body (whether or not having separate legal personality).

Public Listing: means a web page connected with the Account (as generated by the Site) which describes a Venue available for hire.

Private Listing: means details of a Venue which have been submitted privately to the Hire Space Team (which can otherwise become a Public Listing subject to the express instruction of the Venue Provider) for the purpose of allowing the Hire Space Team to advertise a Venue to Customers, otherwise than through the Site.

Recurring Event: shall mean an Event which takes place or is scheduled to take place across multiple Event Dates (such that the Event falls across two or more non-consecutive dates) due to one or more Confirmed Bookings, which have arisen from a single Booking Enquiry.

Services: means those services which Hire Space provides to Venue Providers and Customers from time to time, whether through the Site or otherwise.

Site: the website as found at the root domain https://hirespace.com and including all subdomains.

Venue: a location or set of locations of which a Venue Provider has operational control over or may be compensated for the use of, and for which the Venue Provider has advertised the use of such Venue through Hire Space (whether through the Site or otherwise).

Venue Provider ("You"): means the Person in control of the Account.

2. BOOKINGS

2.1 Once you have created an Account, you agree to receive Booking Enquiries.

2.2 All Booking Enquiries are or may be subject to review by members of the Hire Space Team prior to, or at such time as they are sent to you (whether through such automated processes as are in use through the Site from time to time, or by such other means of manual communication as are available to the Hire Space Team at the time that a Booking Enquiry is made).

2.3 Once a Booking Enquiry has been made to a Venue Provider (and where the Venue Provider does not acknowledge receipt of the Booking Enquiry sooner) the Booking Enquiry shall be deemed to have been received by the Venue Provider 24 hours after the time at which the Booking Enquiry is first made.

2.4 Where the Venue Provider has not acknowledged receipt sooner, the Venue Provider is required to acknowledge receipt of each Booking Enquiry received, within 24 hours of deemed receipt.

2.5 In the event that a Venue Provider fails to acknowledge receipt of three or more consecutive Booking Enquiries, Hire Space reserves the right to suspend, remove or terminate the Listing to which the Booking Enquiry relates, or the Venue Provider’s Account (whichever the case may be), as Hire Space in its absolute discretion shall think fit.

2.6 Once a Venue Provider has acknowledged receipt, the Venue Provider and Customer shall deal directly with one another for the purpose of arranging an Event, and Hire Space shall have no liability whatsoever to either the Venue Provider or the Customer in relation to any contractual dealings between the Venue Provider and Customer.

2.7 Hire Space reserves the right to contact either the Venue Provider or the Customer at any time following a Booking Enquiry so as to ascertain the status of the Booking Enquiry and ask for feedback from either party.

2.8 For the avoidance of doubt, the concepts of deemed receipt and acknowledged receipt in this clause 2 shall not in any way prejudice the right of Hire Space to receive commission on each Booking Enquiry that is made pursuant to clause 4.

3. OBLIGATIONS OF THE VENUE PROVIDER

3.1 In creating an account, the Venue Provider agrees to act at all material times in good faith towards Hire Space.

3.2 The Venue Provider shall provide Hire Space at all material times with the information that Hire Space reasonably requires to carry out its duties, including marketing information for and details of the Services, and information about the Venue Provider.

3.3 In using the Site, the Venue Provider agrees to maintain up to date contact details in connection with the Account, and shall ensure in so far as is reasonably practible that all guide prices and dates on which a given Venue is available for hire in relation to any Listing, are accurate.

3.4 The Venue Provider may update any information in connection with the Account or a Listing, at any time, save that any request made to Hire Space to update a Private Listing must be made within Hire Space’s ordinary business hours.

3.5 The Venue Provider agrees to provide prompt evidence of booking to Hire Space of the following:

  • (a) the date it receives a Confirmed Booking;
  • (b) the Hire Fee payable for the Event;
  • (c) the Invoice Date;
  • (d) the date or dates on which payment of the Hire Fee by the Customer becomes due; and
  • (e) in the event of a Cancelled Booking, the amount of any non-refundable payment received from the Customer as at the date of cancellation,
no later than three Business Days after it receives a Confirmed Booking or Cancelled Booking (as the case may be).

3.6 The Venue Provider may not advertise guide prices on the Site which are higher than any prices routinely quoted to prospective customers, or advertised elsewhere in the ordinary course of the Venue Provider’s business.

3.7 The Venue Provider is responsible for the accuracy of all images and text which appear on Listings connected to the Account, and shall use all reasonable endeavours to ensure that the content is maintained. Hire Space may create content on behalf of the Venue Provider if so requested to do so, using information readily available from the public domain, or supplied to it by the Venue Provider.

3.8 The Venue Provider shall ensure that its Listings do not infringe any applicable laws, regulations or third party rights (including the use of material which is obscene, indecent, pornographic, seditious, offensive, defamatory, threatening, liable to incite racial hatred or acts of terrorism, menacing, blasphemous or in breach of any third party Intellectual Property Rights) (Inappropriate Content).

3.9 The Venue Provider acknowledges that Hire Space does not purport to monitor the content of the Site. Hire Space reserves the right to remove content from the Site where it reasonably suspects such content is Inappropriate Content. Hire Space shall notify the Venue Provider promptly if it becomes aware of any allegation that any content contained in any Listing on the Site may be Inappropriate Content.

3.10 Without prejudice to the rights of Hire Space pursuant to clause 2.6 the Venue Provider shall be under no obligation to accept a Booking Enquiry.

3.11 In the event that the Venue Provider is unwilling or unable to accept a Booking Enquiry, the Venue Provider agrees that it shall not refer that Booking Enquiry to another entity, unless that entity is another Venue Provider, or an Affiliate, in which case that Affiliate’s attention shall be drawn to these Terms and Conditions and its obligation to pay commission pursuant to clause 4.2.

4. COMMISSION AND PAYMENTS

4.1 In consideration of Hire Space facilitating the making of Booking Enquiries to the Venue Provider, the Venue Provider agrees to, and shall be liable to pay commission to Hire Space, for any Booking Enquiry which results in a Confirmed Booking, in accordance with the provisions set out in this clause 4.

4.2 The right of Hire Space to receive commission shall arise at the point at which a Booking Enquiry is made and for the purpose of this clause 4.2, a Booking Enquiry shall deemed to have been made:

  • (a) at such time as a Customer first submits their contact details on the Site through a Listing belong to the Venue Provider, for the purpose of making contact with the Venue Provider (as timed and recorded by the Site); or
  • (b) where a Customer has asked the Hire Space Team to make contact on its behalf, at such time as the Hire Space Team first attempt contact with the Venue Provider (whether by way of email, telephone call, through the Site or otherwise) and not the time at which an acknowledgement from the Venue Provider is actually received (whether such receipt is deemed or otherwise); or
  • (c) where a member of the Hire Space Team suggests a Venue Provider to a Customer, at such time as the Hire Space Team first contact the Customer with the suggestion (whether by way of email, telephone call, through the Site or otherwise) and not the time at which an acknowledgement from the Customer is actually received.

4.3 No commission shall be payable to Hire Space in respect of a Confirmed Booking where a Customer has first entered into bona fide negotiations with the Venue Provider in respect of the same Event to which a Confirmed Booking relates, in the 3 months immediately prior to making a Booking Enquiry (as described in clause 4.2).

4.4 Where a Venue Provider refers a Customer to an Affiliate in accordance with clause 3.11, for any Booking Enquiry which results in a Confirmed Booking, the Affiliate shall be liable to pay commission to Hire Space in accordance with the provisions set out in this clause 4.

4.5 For all Confirmed Bookings where money is due from the Customer to the Venue Provider, the following rates of commission will apply:

  • (a) in the event of a Completed Booking, 10% of the Hire Fee due from the Customer to the Venue Provider (exclusive of VAT); and
  • in the event of a Cancelled Booking, and where the Venue Provider has retained a non-refundable payment from the Customer, 10% of that payment (exclusive of VAT).

4.6 For a Recurring Event, commission at the rate of 10% shall be payable on the aggregate Hire Fee which is due from the Customer to the Venue Provider, for use of the Venue on the first 100 calendar days on which the Recurring Event takes place.

4.7 All payments due to Hire Space will be subject to VAT at the prevailing rate in force at such time as payment becomes due.

4.8 Venue Providers who have created an Account before 1st January 2014 may be subject to a commission rate of 9%. All Venue listings created after 1st January 2014 pay a non-negotiable 10% rate of commission.

4.9 Hire Space reserves the right to charge a different rate of commission to that otherwise advertised on the Site or on a case by case basis at its absolute discretion, including for (but not limited to) registered charities.

4.10 Venue Providers will be invoiced for the payment of commission on the earlier of:

  • (a) the date on which a Confirmed Booking is made;
  • (b) seven days after the Invoice Date;
  • (c) where no invoice is raised by the Venue Provider in respect of the Hire Fee paid by a Customer, the date on which the Hire Fee is paid; or
  • (d) where no advance notice has been given to Hire Space of the Invoice Date, and where Hire Space has subsequently been made aware of a Confirmed or Completed Booking (by whatever means), on such date as knowledge of the Confirmed or Completed Booking is acquired.

4.11 The due date for all invoices raised by Hire Space will be 28 days from the date on which any such invoice is raised.

4.12 Hire Space reserves the right to offer alternate payment terms on a case by case basis at its absolute discretion.

4.13 In the event that invoices are not paid within two weeks of their due date, your Account may be suspended and your credit rating may be affected. If you have any queries about invoices then please contact us directly on contact@hirespace.com.

4.14 The liability of the Venue Provider for the payment of commission is not subject to, nor conditional upon, the Venue Provider having first received payment (whether invoiced or not) from the Customer in respect of the Confirmed or Completed Booking.

4.15 If a Customer defaults on payment to the Venue Provider commission remains due and payable to Hire Space. Non-payment from the Customer to the Venue Provider does not affect our terms of payment.

4.16 The Venue Provider may claim back commission already paid in respect of Confirmed Bookings which are subsequently cancelled by the Customer, subject to providing satisfactory evidence of the same to contact@hirespace.com, and subject to the deduction of any payment due in respect of the Cancelled Booking under clause 4.3(b).

4.17 The Venue Provider may not claim back commission which has been paid to Hire Space in respect of a Confirmed Booking which is subsequently cancelled by the Venue Provider.

4.18 Termination of the Venue Provider’s Account (howsoever arising) shall not affect the continuation in force of this clause 4 and the Venue Provider's obligation to pay commission to Hire Space in accordance with it in respect of any outstanding Booking Enquiries as at the date on which the Account is terminated.

5. INTELLECTUAL PROPERTY & UPLOADING CONTENT

5.1 The Intellectual Property Rights in all software made available and content supplied in connection with the Venue Provider’s use of the Site and/or Services remains the property of Hire Space and/or its licensors, advertisers and/or content suppliers.

5.2 The Venue Provider will comply with the terms of any agreement required by the owner of Intellectual Property Rights in all software and content supplied to the Venue Provider for the purpose of using the Site and the Venue Provider hereby acknowledges that all software that is not made readily available to it is confidential, and that all other rights including but not limited to database rights and copyright are asserted and reserved by Hire Space, its licensors, advertisers and content suppliers.

5.3 The Venue Provider must not modify, translate, reverse engineer, decompile, disassemble (except to the extent that applicable laws expressly or impliedly prohibit such restriction) or create derivative works based on any software or any documentation accompanying such software supplied by Hire Space, its licensors, advertisers or content suppliers, via the Site.

5.4 The Venue Provider shall not reproduce any marketing material created or commissioned by Hire Space for the Venue Provider for use on the Site, for the Venue Provider’s own external marketing off the Site, without written permission from Hire Space.

5.5 Any content a Venue Provider uploads to Site will be considered non-confidential and non-proprietary. The Venue Provider retains all of its ownership rights in such content, but is required and agrees pursuant to these Terms and Conditions to grant Hire Space a limited licence to use, store and copy that content and to distribute and make it available to third parties.

5.6 Hire Space may use any images or other media which has been uploaded to a Listing or made publicly available by a Venue Holder, for the purpose of marketing Hire Space’s services.

5.7 Hire Space reserves the right to disclose a Venue Provider’s identity to any third party who is claiming that any content posted or uploaded by the Venue Provider to the Site constitutes a violation of their Intellectual Property Rights or of their right to privacy.

5.8 Hire Space will not be responsible, or liable to any third party, for the content or accuracy of any content posted by Venue Providers or Customers to the Site.

5.9 Hire Space reserves the right to remove any Listing, if in Hire Space’s opinion, that Listing does not comply with acceptable content standards.

6. LIMITATION OF LIABILITY

6.1 Hire Space shall have no authority, and shall not hold itself out, or permit any person to hold itself out, as being authorised to bind the Venue Provider in any way, and shall not do any act which might reasonably create the impression that Hire Space is so authorised. Hire Space shall not make or enter into any contracts or commitments or incur any liability for or on behalf of the Venue Provider, including for the provision of Venues or the price for them, and shall not negotiate any terms for the provision of the Venues with the Customers.

6.2 Hire Space shall disclose to each Customer that it has no authority or ability to negotiate or vary the terms of the Venue Provider or enter into any contract on behalf of the Venue Provider.

6.3 Nothing in these Terms and Conditions are intended to, or shall be deemed to, establish any partnership or joint venture between any of the parties, constitute any party the agent of another party, or authorise any party to make or enter into any commitments for or on behalf of any other party.

6.4 Hire Space shall not warrant or represent to the Customers that any Venue listed through the Site is of satisfactory quality and/or reasonably fit for any of the purposes for which the Venue is required.

6.5 The Venue Provider acknowledges that if for any reason a Customer is not content with a Venue, the Customer’s claim is against the Venue Provider and the Venue Provider alone.

6.6 Hire Space shall use its reasonable endeavours to ensure that use of the Site and Services is safe and secure and that the Site is functioning properly.

6.7 Hire Space offers no guarantee that the Site, or any content on it, will always be available or be uninterrupted. Access to the Site is permitted on a temporary basis. Hire Space may suspend, withdraw, discontinue or change all or any part of the Site without notice and shall not be liable to the Venue Provider if for any reason the Site is unavailable at any time or for any period.

6.8 The Venue Provider is responsible for making all arrangements necessary for the Venue Provider to have access to the Site, and the Venue Provider shall be solely responsible for ensuring that use of the Site does not result in any damage to the Venue Provider’s computer systems or data loss which might arise from use of the Site and/or disruption to the Services.

6.9 Hire Space (including its affiliates, officers, directors, agents and employees) shall not be liable to either the Venue Provider or Customer in contract, tort (including negligence) or otherwise for any business losses, such as loss of data, profits, revenue, business, opportunity, goodwill, reputation or business interruption or for any other losses arising directly or indirectly from:

  • (a) use of or an inability to use the Site and/or Services;
  • (b) delays or disruptions in the operation of the Site and/or Services;
  • (c) viruses or other malicious software which is acquired by accessing the Site, or any site, services, application or tool linked to the Site;
  • (d) glitches, bugs, errors, or inaccuracies of any kind in the Site;
  • (e) a suspension or other action taken in respect to an Account by the Hire Space Team;
  • (f) the duration or manner in which Listings appear in search results;
  • (g) the Venue Provider’s need to modify practices, content, or behaviour or loss of or inability to do business, as a result of changes to these Terms and Conditions or our policies (and Hire Space reserves the right to modify its policies and these Terms and Conditions at any time consistent with the provisions outlined in these Terms and Conditions).

6.10 Hire Space cannot confirm, and is not responsible for ensuring, the accuracy or truthfulness of Venue Providers’ or Customers’ purported identities, or the validity of the information which they provide to Hire Space or post on the Site.

6.11 For the avoidance of doubt, Hire Space shall not be liable for any loss or damage caused to the Venue Provider arising from the actions or default of any Customer (for whatever reason whatsoever) and Hire Space makes no representations or warranties to the Venue Provider as to the Customers who may engage with the Venue Provider, as a direct result of Hire Space carrying out the Services.

7. PAID SERVICES

7.1 Hire Space may in its absolute discretion offer additional, optional Services to the Venue Provider from time to time, for which a subscription fee, or one off charge is payable (the “Paid Services”).

7.2 The Paid Services shall be offered in accordance with these terms and any additional provisions as advertised on the Site or otherwise through the Hire Space Team (in each case as may be varied from time to time).

7.3 The Paid Services may include (but shall not be limited to) an entitlement to receive an unlimited number of Booking Enquiries each month (otherwise capped), consultation with the Hire Space Team as to the appearance and creation of effective Listings, photography packages, advice as to promotional strategies, premium placement of Listings in highly visible areas of the Site, and direct marketing by the Hire Space Team on the Venue Provider’s behalf, by way of social media campaigns and marketing, content marketing, conversion rate optimisation, search engine optimisation, website analytics, newsletters and mailshots, and the organisation of promotional events specific to a Venue.

7.4 The Venue Provider accepts that in the course of carrying out the Paid Services, and in particular in respect of marketing activities, Hire Space may from time to time promote a Venue or Venue Provider through marketing literature or social media platforms, and make such representations on the Venue Provider’s behalf as the Hire Space Team shall think fit, in order to promote the Venue or Venue Provider.

7.5 Hire Space shall not in any circumstances have any liability for any losses or damages which may be suffered by the Venue Provider (or any person claiming under or through the Venue Provider), whether the same are suffered directly or indirectly or are immediate or consequential, and whether the same arise in contract, tort (including negligence) or otherwise howsoever, which fall within any of the following categories:

  • (a) special damage, even though Hire Space was aware of the circumstances in which such special damages could arise;
  • (b) loss of profits;
  • (c) loss of anticipated savings;
  • (d) loss of business opportunity;
  • (e) loss of goodwill;
  • (f) loss of, or damage to (including corruption of), data;
which the Venue Provider believes to have arisen as a result of the actions of Hire Space in undertaking the Paid Services, provided that this clause 7.5 shall not prevent claims for loss of or damage to the Venue Provider's tangible property that fall within the terms of clause 7.6 or any other claims for direct financial loss that are not excluded by any of categories (a) to (f) inclusive of this clause 7.5;

7.6 The Venue Provider agrees that, in accepting these Terms and Conditions, it has not relied on any representations (whether written or oral) of any kind or of any person other that those expressly set out in these Terms and Conditions or (if it did rely on any representations, whether written or oral, not expressly set out in these Terms) that it shall have no remedy in respect of such representations and (in either case) Hire Space shall not in any circumstances have any liability otherwise than in accordance with the express Terms and Conditions set out herein.

7.7 Without prejudice to any other express limitation of liability within these Terms and Conditions, the total liability of Hire Space, whether in contract, tort (including negligence) or otherwise in connection with the Paid Services, shall in no circumstances exceed a sum equal to 100% of the Charges payable by the Venue Provider to Hire Space in the period (as specified and advertised on the site for the Paid Services in question) in which the liability arises.

7.8 Hire Space offers no representations or warranties as to the effectiveness of the Paid Services for the purpose of generating Booking Enquiries or Confirmed Bookings.

7.9 All amounts due to Hire Space in respect of the Paid Services shall be paid by the Venue Provider in full without any set-off, counterclaim, deduction or withholding (other than any deduction or withholding of tax as required by law).

8. NOTICES

8.1 We will contact you by e-mail, by post or by providing you with information by posting notices on the Site.

8.2 Notices will be deemed received and properly served immediately when posted on the Site, 24 hours after an email is sent, or three days after the date of posting of any letter sent within the UK.

9. TERMINATION

9.1 Without affecting any other right or remedy available to it under these Terms and Conditions, Hire Space may terminate the Venue Provider’s Account with immediate effect, if:

  • (a) the Venue Provider fails to pay any amount due under these Terms and Conditions on the due date for payment and remains in default not less than 30 days after being notified in writing to make such payment; or
  • (b) the Venue Provider commits a material breach of any term of these Terms and Conditions and such breach is irremediable, or (if such breach is remediable) the Venue Provider fails to remedy that breach within a period of 30 days after being notified in writing to do so.

9.2 The Venue Provider may terminate its Account at any time, or request that one or more Listings be taken down from the Site at any time, by using the administrator login details for the Account.

9.3 Hire Space may terminate or suspend any part of the Services at any time, without giving notice to the Venue Provider.

9.4 Termination of the Account by either the Venue Provider or Hire Space, or termination of the Services by Hire Space (as the case may be) shall not affect any rights, remedies, obligations or liabilities that the parties have accrued up to the date of termination, including the right to claim damages in respect of any breach of these Terms and Conditions which existed at or before the date of termination.

10. INDEMNITY

The Venue Provider agrees to indemnify, defend and hold harmless Hire Space, its directors, officers, employees, consultants, agents, and Affiliates, from any and all third party claims, liability, damages and/or costs (including, but not limited to, legal fees) arising from, without limitation, the Venue Provider’s use of the Site and Services, any breach of these Terms and Conditions, infringement of any Intellectual Property Rights or any other right of any person or entity, or breach of any duty of confidence or privacy, or any defamatory statements made by the Venue Provider in any form.

11. WAIVER

No failure or delay by Hire Space to exercise any right or remedy provided under these Terms and Conditions or by law shall constitute a waiver of that or any other right or remedy, nor shall it prevent or restrict the further exercise of that or any other right or remedy. No single or partial exercise of such right or remedy shall prevent or restrict the further exercise of that or any other right or remedy.

12. VARIATION

Hire Space reserves the right to vary these Terms and Conditions unilaterally from time to time. You should regularly check and read the Terms and Conditions for any updates and/or amendments. If you do not agree to any of the updates or amendments at any time you should cease to use the Site and/or Services.

13. SEVERANCE

If any provision or part-provision of these Terms and Conditions becomes invalid, illegal or unenforceable, it shall be deemed modified to the minimum extent necessary to make it valid, legal and enforceable. If such modification is not possible, the relevant provision or part-provision shall be deemed deleted. Any modification to or deletion of a provision or part-provision under this clause shall not affect the validity and enforceability of the rest of these Terms and Conditions.

14. GOVERNING LAW AND JURISDICTION

14.1 These Terms and Conditions and any dispute or claim arising out of or in connection with them or their subject matter or formation (including non-contractual disputes or claims) shall be governed by and construed in accordance with the law of England and Wales.

14.2 Each party irrevocably agrees that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim arising out of or in connection with these Terms and Conditions or their subject matter or formation (including non-contractual disputes or claims).

Website Terms of Use

Last updated 15th September 2015

Disclaimer

This page sets out the Terms of Use on which you agree to be bound by making use of the website, https://hirespace.com (the “Site”).

Please read these Terms of Use carefully as they contain important information regarding your legal rights, remedies and obligations. These include various limitations and exclusions and obligations to comply with applicable laws and regulations.

The Site and services made available through it (the “Services”) comprise an online platform through which venue providers may create listings for the hire and letting of event venues, and consumers browsing the Site may learn about and book venues directly with venue providers. You understand and agree that Hire Space is not a party to any agreement entered into between any venue provider listing a venue on the Site, and a consumer using the Site, nor is Hire Space acting as an agent, or in partnership with any venue provider or consumer. Hire Space has no control over the conduct of venue providers, consumers, other users of the Site and Services, listings, or any venue advertised on the Site, and disclaims all liability in this regard to the maximum extent permitted by law.

You acknowledge and agree that, by accessing or using the Site or Services or by downloading or posting any content from or on the Site or through the Services, you are indicating that you have read, and that you understand and agree to be bound by these terms, whether or not you have registered on the Site. If you do not agree to these terms, then you have no right to access or use the Site or Services. If you accept or agree to these terms on behalf of a company or other legal entity, you represent and warrant that you have the authority to bind that company or other legal entity to these terms and, in such event, "you" and "your" will refer and apply to that company or other legal entity.

The Site and Services are intended to be used to facilitate the introduction of consumers to venue providers for the purpose of booking venues directly with one another. Hire Space does not control the content contained in any listings created by venue providers and does not make any warranty or representation to consumers using the Site as to the condition, legality or suitability of any venue advertised on the Site, or by a member of the Hire Space Sale Team. Hire Space is not responsible for and disclaims any and all liability related to any and all listings and venues. Accordingly, any listings advertised by a venue provider, or bookings made by a consumer, are done so at their own risk.

OTHER APPLICABLE TERMS

These terms of use refer to the following additional terms, which also apply to your use of our Site:

  • Our Privacy Policy found here: https://hirespace.com/Legal#privacy, which sets out the terms on which we process any personal data we collect from you, or that you provide to us. By using the Site, you consent to such processing and you warrant that all data provided by you is accurate.
  • Our Acceptable Use Policy found here: https://hirespace.com/Legal#acceptable, which sets out the permitted uses and prohibited uses of our Site. When using our Site, you must comply with this Acceptable Use Policy.
  • Our Cookie Policy found here: https://hirespace.com/Legal#cookies, which sets out information about the cookies on our Site.

INFORMATION ABOUT US

https://hirespace.com is a website operated by Hirespace Limited ("We"). We are registered in England and Wales under company number 07828456 and have our registered office at Studio A01, The Biscuit Factory, 100 Clements Road, London SE16 4DG.

CHANGES TO THESE TERMS

We may revise these terms of use at any time by amending this page.

Please check this page from time to time to take notice of any changes we made, as they are binding on you.

CHANGES TO OUR SITE

We may update our Site from time to time, and may change the content at any time. However, please note that any of the content on our Site may be out of date at any given time, and we are under no obligation to update it.

We do not guarantee that our Site, or any content on it, will be free from errors or omissions.

ACCESSING OUR SITE

Our Site is made available free of charge.

We do not guarantee that our Site, or any content on it, will always be available or be uninterrupted. Access to our Site is permitted on a temporary basis. We may suspend, withdraw, discontinue or change all or any part of our Site without notice. We will not be liable to you if for any reason our Site is unavailable at any time or for any period.

You are responsible for making all arrangements necessary for you to have access to our Site.

You are also responsible for ensuring that all persons who access our Site through your internet connection are aware of these terms of use and other applicable terms and conditions, and that they comply with them.

YOUR ACCOUNT AND PASSWORD

If you choose, or you are provided with, a user identification code, password or any other piece of information as part of our security procedures, you must treat such information as confidential. You must not disclose it to any third party.

We have the right to disable any user identification code or password, whether chosen by you or allocated by us, at any time, if in our reasonable opinion you have failed to comply with any of the provisions of these terms of use.

If you know or suspect that anyone other than you knows your user identification code or password, you must promptly notify us at contact@hirespace.com

INTELLECTUAL PROPERTY RIGHTS

We are the owner or the licensee of all intellectual property rights in our Site, and in the material published on it. Those works are protected by copyright laws and treaties around the world. All such rights are reserved.

You may print off one copy, and may download extracts, of any page(s) from our Site for your personal use and you may draw the attention of others within your organisation to content posted on our Site.

You must not modify the paper or digital copies of any materials you have printed off or downloaded in any way, and you must not use any illustrations, photographs, video or audio sequences or any graphics separately from any accompanying text.

Our status (and that of any identified contributors) as the authors of content on our Site must always be acknowledged.

You must not use any part of the content on our Site for commercial purposes without obtaining a licence to do so from us or our licensors.

If you print off, copy or download any part of our Site in breach of these terms of use, your right to use our Site will cease immediately and you must, at our option, return or destroy any copies of the materials you have made.

NO RELIANCE ON INFORMATION

The content on our Site and any information provided by a member of the Hire Space team is provided for general information only. It is not intended to amount to advice on which you should rely. You accept that taking, or refraining from, any action on the basis of the content on our Site, is done at your own risk.

Although we make reasonable efforts to update the information on our Site, we make no representations, warranties or guarantees, whether express or implied, that the content on our Site is accurate, complete or up-to-date.

LIMITATION OF OUR LIABILITY

Nothing in these terms of use excludes or limits our liability for death or personal injury arising from our negligence, or our fraud or fraudulent misrepresentation, or any other liability that cannot be excluded or limited by English law.

To the extent permitted by law, we exclude all conditions, warranties, representations or other terms which may apply to our Site or any content on it, whether express or implied.

We will not be liable to any user for any loss or damage, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, even if foreseeable, arising under or in connection with:

  • use of, or inability to use, our Site; or
  • use of or reliance on any content displayed on our Site.

If you are a business user, please note that in particular, we will not be liable for:

  • loss of profits, sales, business, or revenue;
  • business interruption;
  • loss of anticipated savings;
  • loss of business opportunity, goodwill or reputation; or
  • any indirect or consequential loss or damage.

We will not be liable for any loss or damage caused by a virus, distributed denial-of-service attack, or other technologically harmful material that may infect your computer equipment, computer programs, data or other proprietary material due to your use of our Site or to your downloading of any content on it, or on any website linked to it.

We assume no responsibility for the content of websites linked on our Site. Such links should not be interpreted as endorsement by us of those linked websites. We will not be liable for any loss or damage that may arise from your use of them and in particular, Hire Space does not make any warranty or representation to users of the Site as to the condition, legality or suitability of any venue advertised on the Site, or as suggested by a member of the Hire Space Sale Team.

Different or supplemental limitations and exclusions of liability may apply to any liability arising as a result of your use of our Site for the purpose of advertising venues, which will be set out in our Terms and Conditions for venue providers, here: https://hirespace.com/Legal#venues, or alternatively, such other terms as we may from time to time provide you with by giving written notice of the same.

UPLOADING CONTENT TO OUR SITE

Whenever you make use of a feature that allows you to upload content to our Site, or to make contact with other users of our Site, you must comply with the content standards set out in our Acceptable Use Policy, here: https://hirespace.com/Legal#acceptable.

You warrant that any such contribution does comply with those standards, and you will be liable to us and indemnify us for any breach of that warranty.

Any content you upload to our Site will be considered non-confidential and non-proprietary.

We also have the right to disclose your identity to any third party who is claiming that any content posted or uploaded by you to our Site constitutes a violation of their intellectual property rights, or of their right to privacy.

We will not be responsible, or liable to any third party, for the content or accuracy of any content posted by you or any other user of our Site.

We have the right to remove any posting you make on our Site if, in our opinion, your post does not comply with the content standards set out in our Acceptable Use Policy, here: https://hirespace.com/Legal#acceptable.

The views expressed by other users on our Site do not represent our views or values.

You are solely responsible for securing and backing up your content.

VIRUSES

We do not guarantee that our Site will be secure or free from bugs or viruses.

You are responsible for configuring your information technology, computer programmes and platform in order to access our Site. You should use your own virus protection software.

You must not misuse our Site by knowingly introducing viruses, trojans, worms, logic bombs or other material which is malicious or technologically harmful. You must not attempt to gain unauthorised access to our Site, the server on which our Site is stored or any server, computer or database connected to our Site. You must not attack our Site via a denial-of-service attack or a distributed denial-of service attack. By breaching this provision, you would commit a criminal offence under the Computer Misuse Act 1990. We will report any such breach to the relevant law enforcement authorities and we will co-operate with those authorities by disclosing your identity to them. In the event of such a breach, your right to use our Site will cease immediately.

LINKING TO OUR SITE

You may link to our home page, provided you do so in a way that is fair and legal and does not damage our reputation or take advantage of it.

You must not establish a link in such a way as to suggest any form of association, approval or endorsement on our part where none exists.

You must not establish a link to our Site in any website that is not owned by you.

Our Site must not be framed on any other Site, nor may you create a link to any part of our Site other than the home page.

We reserve the right to withdraw linking permission without notice.

The website in which you are linking must comply in all respects with the content standards set out in our Acceptable Use Policy here: https://hirespace.com/Legal#acceptable.

If you wish to make any use of content on our Site other than that set out above, please contact contact@hirespace.com.

THIRD PARTY LINKS AND RESOURCES IN OUR SITE

Where our Site contains links to other websites and resources provided by third parties, these links are provided for your information only.

We have no control over the contents of those sites or resources.

APPLICABLE LAW

If you are a consumer, please note that these terms of use, its subject matter and its formation, are governed by English law. You and we both agree to that the courts of England and Wales will have exclusive jurisdiction. However, if you are a resident of Northern Ireland you may also bring proceedings in Northern Ireland, and if you are resident of Scotland, you may also bring proceedings in Scotland.

If you are a business, these terms of use, its subject matter and its formation (and any non-contractual disputes or claims) are governed by English law. We both agree to the exclusive jurisdiction of the courts of England and Wales.

CONTACT US

To contact us, please email contact@hirespace.com

Thank you for visiting our Site.

Website Terms of Use

Last updated 15th September 2015

This acceptable use policy sets out the terms between you and us under which you may access our website, https://hirespace.com (the “Site”). This acceptable use policy applies to all users of, and visitors to, the Site.

Your use of our Site means that you accept, and agree to abide by, all the policies in this acceptable use policy, which supplement our Website Terms of Use here: https://hirespace.com/Legal#terms.

https://hirespace.com is a website operated by Hirespace Limited ("We"). We are registered in England and Wales under company number 07828456 and have our registered office at Studio A01, The Biscuit Factory, 100 Clements Road, London SE16 4DG.

PROHIBITED USES

You may use our Site only for lawful purposes. You may not use our Site:

  • In any way that breaches any applicable local, national or international law or regulation.
  • In any way that is unlawful or fraudulent, or has any unlawful or fraudulent purpose or effect.
  • For the purpose of harming or attempting to harm minors in any way.
  • To send, knowingly receive, upload, download, use or re-use any material which does not comply with our content standards (see below).
  • To transmit, or procure the sending of, any unsolicited or unauthorised advertising or promotional material or any other form of similar solicitation (spam).
  • To knowingly transmit any data, send or upload any material that contains viruses, Trojan horses, worms, time-bombs, keystroke loggers, spyware, adware or any other harmful programs or similar computer code designed to adversely affect the operation of any computer software or hardware.

You also agree:

  • Not to reproduce, duplicate, copy or re-sell any part of our Site in contravention of the provisions of our Website Terms of Use here: https://hirespace.com/Legal#terms.
  • Not to access without authority, interfere with, damage or disrupt:
    • any part of our Site;
    • any equipment or network on which our site is stored;
    • any software used in the provision of our Site; or
    • any equipment or network or software owned or used by any third party.

INTERACTIVE SERVICES

We may from time to time provide interactive services on our Site, including, without limitation:

  • Chat rooms.
  • Bulletin boards.
  • Social Media / RSS feeds.

(the “Interactive Services”).

Where we do provide any Interactive Services, we will provide clear information to you about the kind of service offered, if it is moderated and what form of moderation is used (including whether it is human or technical).

We will do our best to assess any possible risks for users (and in particular, for children) from third parties when they use any interactive service provided on our Site, and we will decide in each case whether it is appropriate to use moderation of the relevant service (including what kind of moderation to use) in the light of those risks. However, we are under no obligation to oversee, monitor or moderate any Interactive Service we provide on our Site, and we expressly exclude our liability for any loss or damage arising from the use of any interactive service by a user in contravention of our content standards, whether the service is moderated or not.

The use of any of our Interactive Services by a minor is subject to the consent of their parent or guardian. We advise parents who permit their children to use an Interactive Service that it is important that they communicate with their children about their safety online, as moderation is not fool proof. Minors who are using any interactive service should be made aware of the potential risks to them.

Where we do moderate an Interactive Service, we will normally provide you with a means of contacting the moderator, should a concern or difficulty arise.

CONTENT STANDARDS

These content standards apply to any and all material (including venue listings) which you contribute to our Site (“Contributions”), and to any interactive services associated with it.

You must comply with the spirit and the letter of the following standards. The standards apply to each part of any contribution as well as to its whole.

Contributions must:

  • Be accurate (where they state facts).
  • Be genuinely held (where they state opinions).
  • Comply with applicable law in the UK and in any country from which they are posted.

Contributions must not:

  • Contain any material which is defamatory of any person.
  • Contain any material which is obscene, offensive, hateful or inflammatory.
  • Promote sexually explicit material.
  • Promote violence.
  • Promote discrimination based on race, sex, religion, nationality, disability, sexual orientation or age.
  • Infringe any copyright, database right or trade mark of any other person.
  • Be likely to deceive any person.
  • Be made in breach of any legal duty owed to a third party, such as a contractual duty or a duty of confidence.
  • Promote any illegal activity.
  • Be threatening, abuse or invade another’s privacy, or cause annoyance, inconvenience or needless anxiety.
  • Be likely to harass, upset, embarrass, alarm or annoy any other person.
  • Be used to impersonate any person, or to misrepresent your identity or affiliation with any person.
  • Give the impression that they emanate from us, if this is not the case.
  • Advocate, promote or assist any unlawful act such as (by way of example only) copyright infringement or computer misuse.

SUSPENSION AND TERMINATION

We will determine, in our discretion, whether there has been a breach of this acceptable use policy through your use of our Site. When a breach of this policy has occurred, we may take such action as we deem appropriate.

Failure to comply with this acceptable use policy constitutes a material breach of the Website Terms of Use here: https://hirespace.com/Legal#terms or such as Terms and Conditions as we may supply you with from time to time, upon which you are permitted to use our Site, and may result in our taking all or any of the following actions:

  • Immediate, temporary or permanent withdrawal of your right to use our Site.
  • Immediate, temporary or permanent removal of any posting or material uploaded by you to our Site.
  • Issue of a warning to you.
  • Legal proceedings against you for reimbursement of all costs on an indemnity basis (including, but not limited to, reasonable administrative and legal costs) resulting from the breach.
  • Further legal action against you.
  • Disclosure of such information to law enforcement authorities as we reasonably feel is necessary.

We exclude liability for actions taken in response to breaches of this acceptable use policy. The responses described in this policy are not limited, and we may take any other action we reasonably deem appropriate.

CHANGES TO THE ACCEPTABLE USE POLICY

We may revise this acceptable use policy at any time by amending this page. You are expected to check this page from time to time to take notice of any changes we make, as they are legally binding on you. Some of the provisions contained in this acceptable use policy may also be superseded by provisions or notices published elsewhere on our Site, or sent directly to you.

Privacy Policy

Last updated 14th March 2013

We do not share your information with 3rd parties for their marketing purposes.

Hire Space Website Limited ("We") are committed to protecting and respecting your privacy.

This policy and the other documents contained in the Legal section of our website sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

For the purpose of the Data Protection Act 1998 the data controller is Hire Space Website, registration number 7828456.

Information we may collect from you

We may collect and process the following data about you:

  • Information that you provide by using our site https://hirespace.com (our site). This includes information provided at the time of registering to use our site, subscribing to our service, posting material or requesting further services.
  • If you contact us, we may keep a record of that correspondence.
  • Details of transactions you carry out through our site and of the fulfilment of your orders.
  • Details of your visits to our site [including, but not limited to, traffic data, location data and other communication data, whether this is required for our own billing purposes or otherwise] and the resources that you access.
  • Anonymous information from 3rd party sites who have referred you to our site.

IP Addresses

We may collect information about your computer, including where available your IP address, operating system and browser type. This is statistical data about our users' browsing actions and patterns, and does not identify any individual.

Payment Details

Hire Space does not store any personal banking details. Any payment transactions are carried out by reputable 3rd parties and only they will hold your details. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

Uses Made Of The Information

We use information held about you in the following ways:

  • Anonymous information from 3rd party sites who have referred you to our site.
  • To gather feedback on our product so that we can provide the best service for you.
  • Details of transactions you carry out through our site and of the fulfilment of your orders.
  • To carry out our obligations arising from any contracts entered into between you and us.
  • To notify you about changes to our service.

Disclosure of Your Information

We may disclose your personal information to third parties:

  • We may disclose your personal information to the opposite party of a booking. i.e If you are a Customer, we may provide the Venue with relevant personal information and vice versa. This will only happen when you have chosen to participate with that booking.
  • In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
  • If Hire Space Website Ltd or substantially all of its assets are acquired by a third party, in which case personal data held by it about its Customers will be one of the transferred assets.
  • If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of and other agreements; or to protect the rights, property, or safety of our Customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

Your Rights

You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking the appropriate boxes on the forms we use to collect your data or clicking certain links in any emails we send.

Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

Cookies

Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site. For detailed information on the cookies we use and the purposes for which we use them see our Cookie policy.

Access To Information

The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee to meet our costs in providing you with details of the information we hold about you.

Guarantee

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

Changes To Our Privacy Policy

Any changes we may make to our privacy policy in the future will be posted on this page.

Contact

Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to contact@hirespace.com.

Cookies

Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site.

A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer's hard drive.

The cookies we use allow us to recognise and count the number of visitors and to see how visitors move around the site when they are using it. This helps us to improve the way our website works, for example by ensuring that users are finding what they are looking for easily. They also allow us to give you access to certain private parts of our website.

You block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you will not be able to use the site to make bookings.

Hire Space Rewards Club - Rewards and Referrals Policy

Last updated 22nd November 2016

This rewards and referrals policy (Policy) sets out the terms applicable to Hire Space rewards, which Hire Space users receive when they make a Booking or a Referral using a Promo Code, and which entitle them to a voucher worth £10 for every £1,000 spent on a Booking. Where a Referral is made, both the person referring and the person referred are entitled to the Reward.

Rewards are offered by Hire Space Website Limited, a private limited company registered in England and Wales under company number 07828456 whose registered office is at Studio A01, The Biscuit Factory, London SE16 4DG (Hire Space, we or us).

ALL REWARDS ARE SUBJECT TO THE TERMS OF THIS POLICY AND, BY ACCEPTING REWARDS, YOU WILL BE DEEMED TO HAVE UNDERSTOOD AND AGREED TO ABIDE BY THE TERMS OF THIS POLICY.

1. Definitions and interpretation

1.1 The following definitions shall apply in this Policy:

Acceptable Use Policy: the website acceptable use policy by which users of the Site agree to abide, as amended from time to time, the current version of which is available at https://hirespace.com/Legal#tab_acceptable.

Booking: a booking of a venue for an event made and paid for by a Hire Space user in accordance with the Terms of Use.

Cookie Policy: the website cookie policy by which users of the Site agree to abide, as amended from time to time, the current version of which is available at https://hirespace.com/Legal#tab_cookies.

Marketing Promo Code: a unique code issued to a Hire Space user by Hire Space (other than a Personal Promo Code), via the Site or otherwise, usually in conjunction with a particular marketing campaign (e.g. a Christmas promo code), which entitles that Hire Space user to a Reward. Hire Space users may share Marketing Promo Codes with third parties, but a Reward may only be derived from use of a Marketing Promo Code once.

Personal Promo Code: a unique code issued to a Hire Space user by Hire Space (other than a Marketing Promo Code), via the Site or otherwise, which entitles that Hire Space user to a Reward. Hire Space users may share Personal Promo Codes with third parties and Rewards may be derived from use of Personal Promo Codes on an ongoing basis.

Privacy policy: the privacy policy by which users of the Site agree to abide, as amended from time to time, the current version of which is available at https://hirespace.com/Legal#tab_privacy.

Promo Codes: Marketing Promo Codes and Personal Promo Codes collectively.

Referral: the introduction by a Hire Space user of another person to Hire Space who makes a Booking using that Hire Space user’s Personal Promo Code.

Reward: a voucher or other non-cash reward worth £10 for every £1,000 spent on a Booking (the value of a Booking will be estimated at the time the Booking is made and the value of the Reward will be based on that estimate), which may be granted from time to time by Hire Space to a Hire Space user when a Booking or Referral is made by a Hire Space user using a Promo Code.

Site: https://hirespace.com.

Terms of Use: the website terms of use by which users of the Site agree to abide, as amended from time to time, the current version of which is available at https://hirespace.com/Legal#tab_terms.

1.2 The following rules of interpretation shall apply in this Policy:

  • (a) A person includes a natural person, corporate or unincorporated body (whether or not having separate legal personality).
  • (b) Unless the context otherwise requires, words in the singular shall include the plural and in the plural shall include the singular.
  • (c) Unless the context otherwise requires, a reference to one gender shall include a reference to the other genders.
  • (d) A reference to a statute or statutory provision is a reference to it as it is in force at the date of this Policy.
  • (e) Any words following the terms including, include, in particular, for example or any similar expression shall be construed as illustrative and shall not limit the sense of the words, description, definition, phrase or term preceding those terms.
  • (f) A reference to writing or written includes email.

2. Rewards

2.1 All Rewards are subject to the terms of this Policy and Hire Space users, by accepting Rewards, will be deemed to have understood and agreed to the terms of this Policy.

2.2 Rewards are available to individuals only (i.e. not companies or any other incorporated or unincorporated bodies). Whether a Hire Space user makes a Booking in his or her personal capacity, or in his or her capacity as an employee on behalf of his or her employer, the Reward will be awarded to the person who makes the Booking and not to his or her employer.

2.3 Rewards are also available to Hire Space users who refer a friend or a colleague who subsequently makes a Booking using a Personal Promo Code (on the Site or otherwise).

2.4 No person has an automatic right to a Reward and Hire Space may in its absolute discretion refuse to honour a Reward if it considers it appropriate to do so (e.g. if the Booking is cancelled before the Reward is granted or for any other reason in accordance with law).

3. VALUE AND CATEGORIES OF REWARDS AND NON-TRANSFERABILITY

3.1 The value of a Reward granted to a Hire Space user in return for a Booking made by that Hire Space user is calculated by reference to the value of that Booking as follows:

  • (a) £10 for every £1,000 spent on the net price (i.e. after any tax, discounts or other deductions) of the Booking (the value of a Booking will be estimated at the time the Booking is made and the value of the Reward will be based on that estimate); or
  • (b) such other calculation and/or value as Hire Space may in is absolute discretion determine from time to time.

3.2 The value of a Reward granted to a Hire Space user in return for a Referral is calculated by reference to the value of the first Booking made by the referred Hire Space user as follows:

  • (a) £10 for every £1,000 spent on the net price (i.e. after any tax, discounts or other deductions) of the Booking (the value of a Booking will be estimated at the time the Booking is made and the value of the Reward will be based on that estimate); or
  • (b) such other calculation and/or value as Hire Space may in is absolute discretion determine from time to time.

3.3 Hire Space reserves the right to establish different categories of Rewards which may be made available to Hire Space users in order to run marketing campaigns and promotions. Hire Space will endeavour to publish any such amendments in a revised version of this Policy on the Site promptly after any such amendment has been made.

3.4 No Hire Space user may request that Hire Space convert any Reward or exchange any Reward for cash or any other benefit and Hire Space will be under any obligation to do so.

3.5 Rewards granted in accordance with this Policy may be subject to third party terms and conditions separate from and additional to those set out in this Policy. Hire Space makes no representation or warranty and disclaims all liability in respect of any such third party terms and conditions.

4. EARNING REWARDS AS AN EMPLOYEE AND ANTI-BRIBERY OBLIGATIONS

4.1 A Reward will be granted to one individual Hire Space user only in his or her personal capacity in respect of each Booking and/or Referral.

4.2 Hire Space users who are employees and make Bookings and/or Referrals in the course of their employment on behalf of their employer must ensure:

  • (a) that their employer has given permission for any Rewards, granted pursuant to any Bookings and/or Referrals made in the course of their employment on behalf of their employer, to be granted to them in their personal capacity;
  • (b) that this Policy, and in particular this clause 4, has been brought to the attention of their employer; and
  • (c) that they are in full compliance at all times with the terms of their employers’ anti-bribery policy or other similar policy (if any) and/or with the provisions of the Bribery Act 2010.

4.3 Hire Space users who are unclear about the scope of their obligations pursuant to this clause 4, their employers’ anti-bribery policy or other similar policy (if any) and/or pursuant to the Bribery Act 2010 should seek advice and clarification from their employer.

5. MISUSE OF REWARDS AND TERMINATION

5.1 Hire Space users may be deemed to have misused their Rewards if they are found to be in breach of this Policy, the Terms of Use, the Privacy Policy, the Acceptable Use Policy or the Cookie Policy.

5.2 In the event of misuse for which the Hire Space user is responsible, Hire Space may block, suspend, withdraw or refuse to issue any Reward. The provisions in this clause 5.2 do not affect in any way any other rights which Hire Space may have, including the right to terminate, to issue proceedings or to claim damages.

5.3 Hire Space reserves the right to terminate this Policy and discontinue Rewards at any time.

5.4 In the event of termination by Hire Space for breach of this Policy, the Terms of Use, the Privacy Policy, the Acceptable Use Policy or the Cookie Policy, the relevant Hire Space user shall have no entitlement to Rewards after the date of termination (whether or not the Booking or Referral giving rise to the Reward occurred before the breach giving rise to the termination).

6. MISCELLANEOUS PROVISIONS

6.1 Exclusion of liability. Hire Space disclaims all liability in respect of any Hire Space user in relation to this Policy and Rewards to the fullest extent permitted by law.

6.2 Data protection. Personal data relating to Hire Space users will be processed by Hire Space from time to time for the purpose of granting Rewards and Hire Space will comply at all times with the terms of the Data Protection Act 1998.

6.3 Entire Agreement and variation. This Policy, together with the Terms of Use, the Acceptable Use Policy and the Cookie Policy, constitutes the entire agreement between Hire Space and its customers and supersedes and extinguishes all previous agreements, promises, assurances, warranties, representations and understandings between them, whether written or oral, relating to its subject matter. Hire Space reserves the right to make any changes or additions to this Policy from time to time.

6.4 Governing law and jurisdiction. This Policy is governed by the Laws of England and Wales and the Courts of England and Wales shall have exclusive jurisdiction to determine any dispute arising out of or in connection with it.